Job Listings

Coordinator II (Senior Program Coordinator, Senior Leadership Fellows Program)

Company:
Harvard University
Job Location:
Boston, Massachusetts
Category:
Communications, Marketing, and Public Affairs
Harvard T.H. Chan School of Public Health

54252BR

Job Summary
The Senior Leadership Fellows Program, under the umbrella of The Division of Policy Translation and Leadership Development at the Harvard T.H. Chan School of Public Health, provides a bridge from the world of decision-making to the world of academia. It offers a unique and rare opportunity for those who have recently served in high-level positions in government, multilateral institutions, nonprofit organizations, and journalism, to spend time at HSPH sharing their experiences with students and collaborating with renowned academic colleagues, as they explore important issues pertaining to strategic decision-making and leadership development in health.

Fellows are invited to participate in this program from many prominent backgrounds of public or nonprofit service, and political life. In most cases, Fellows will have served as ministerial-level government officials, leading parliamentarians and diplomats, high-ranking officials of multilateral institutions, heads of international or local non-profit organizations and in other senior policy making roles, or as leading health journalists. To learn more, please visit our website: https://www.hsph.harvard.edu/policy-translation-leadership-development/senior-leadership-fellows-program/.

Job-Specific Responsibilities
Reporting into the Program Director, the Senior Program Coordinator manages the day-to-day functioning of the Senior Leadership Fellows Program and contributes to long-term development of the Program -- using judgment and escalating issues as appropriate. Duties and responsibilities include, but are not limited to, the following:
  • Manages the flow of logistics of the fellowship lifecycle: Along with the Program Director, acts as a contact and guide for the fellow through each fellowship stage - from invitation, to development of their course, to preparing for their arrival on campus, throughout their fellowship, and beyond.
  • Discovers, establishes, and manages strategic resources for Senior Leadership Fellows and the Program: Serves as a point of contact for the Senior Leadership Fellows, students, faculty, and administrative offices regarding inquiries about the Fellows and the Program, and about ideas for collaboration. Schedules meetings and appointments for the Fellows
  • Responsible for updating and editing handbook for the Fellows, with information relevant to the fellowship experience, such as resources available to them, particulars about living in Boston, information about the apartment unit, etc.
  • Manages records related to fellowships, including statistics on student participation in fellow courses and each Fellow's engagement in the Harvard community
  • Manages events that may arise during fellowship: Runs a farewell reception event to honor each fellowship
  • Manages the Program's WordPress web pages
  • Manages the program's social media accounts (Twitter, Instagram, LinkedIn) and creates social media strategies
  • Oversees day-to-day function of the Program's Teaching Assistants (~2-4 per academic year) and Student Liaisons (~6-10 per academic year)
  • Works with the Program Director to develop a strategic agenda of meetings and activities tailored to each incoming fellow. Connects each Fellow with relevant resources, students, faculty, etc. Coordinates Fellow's participation in Voices in Leadership Program
  • Along with the Program Director and other staff, manages the residential unit rented for the Program's fellows: Primary liaison between the Program and staff of the apartment building - communicates to the building concierge the residency dates of incoming fellows who will stay at the apartment
  • Liaises with the Finance office to make arrangements for routine professional cleaning of the apartment unit. Responsible for general upkeep of the apartment unit and communicates needs and issues with the appropriate resources including the finance team
  • Initiates development for and maintains written program materials: Produces a program marketing brochure. Creates a comprehensive overview of the program
  • Produces reports of each fellowship for the program's donor
  • Strategize with the Program Director regarding appropriate and effective outreach to program alums
  • Performs other duties as assigned
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually - including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.

Basic Qualifications
  • 5+ years of related work experience is required; a combination of education and experience may be considered
Additional Qualifications and Skills
  • Bachelor's Degree is strongly preferred
  • Event planning experience strongly preferred
  • Project and/or program management experience strongly preferred
  • Experience working with domestic and foreign dignitaries is a strong plus
  • Comfort and experience working with "VIPs" a plus as well
  • Experience with social media management strongly preferred. Familiarity with Adobe InDesign is a plus
  • Excellent organizational skills, and experience handling complex and confidential information with discretion preferred
  • Excellent written and oral communication skills preferred
  • Strategically prioritizes work in an environment with multiple and conflicting interests preferred
Additional Information
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School's mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.
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Harvard University offers an outstanding benefits package including:
  • Time Off:3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision:Excellent and affordablemedical, dental & vision plans, with coverage beginningas of an employee's start date.
  • Retirement:University-funded retirement planwith full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs:$40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation:50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development:Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90day orientation and review period.
Job Function
General Administration

Location
USA - MA - Boston

Job Code
403040 Coordinator II

Sub-Unit
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Department
Division of Policy Translation and Leadership Development

Time Status
Full-time

Salary Grade
055

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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