Job Listings

Assistant Manager, Archaeological Records Office

The University of Arizona
Job Location:
Tucson, Arizona
Arts and Museum Administration

Posting Number: req5440

Department: Arizona State Museum

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Assistant Manager, Archaeological Records Office (ARO) is a University Staff position in the Arizona State Museum's (ASM) Collections Division at the University of Arizona (UA). The incumbent assists the ARO Manager in supervising the operations of the Archaeological Records Office including the administration and implementation of the Arizona Antiquities Act (AAA; A.R.S. § 41-841 et seq.), compliance with all policies and procedures outlined by state and federal laws and Arizona Board of Regents (ABOR) rules, and management of both paper and digital collections submitted to ASM.

Established in 1893, Arizona State Museum is the oldest and largest anthropological research museum in the U.S. Southwest, with expansive collections that are exceptional resources for the study, teaching, and appreciation of the region's 13,000-year human history.

The Arizona State Museum and the University of Arizona are located on land that has been home to Indigenous peoples for 13,000 years. Today, the Tucson area is home to the Tohono O'odham and the Pascua Yaqui. Currently, there are 22 federally recognized tribes with reservation lands in the state of Arizona.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  1. Assists the ARO Manager in overseeing the operations of the Archaeological Records Office including potential supervision of employees, students, and/or volunteers working in the ARO.
  2. Ensures that policies and procedures are consistent with state and federal laws and curation regulations, as well as ABOR rules.
  3. Stands in for the ARO Manager, when needed, to receive and review quote requests submitted by clients through the ASM estimate portal.
  4. Stands in for the ARO Manager, when needed, to create estimates and issue quotes to be used to invoice clients for mandated cultural resources management services expenses.
  5. Conducts project tracking, including entering incoming job information into the Mandated Programs database.
  6. Maintains paper and electronic records, including USGS 7.5-minute quadrangle maps illustrating archaeological site boundaries.
  7. Supervises archaeological records research for archaeologists. Conducts this task, as needed, to ensure timely completion.
  8. Supervises delivery of electronic archaeological reports, ASM Site Cards and ASM Project Registration Forms. Conducts this task, as needed, to ensure timely completion.
  9. Assists in the concurrent review of non-collection survey report drafts submitted to ASM.
  10. Assists in developing and implementing policies and procedures relevant to state-mandated tasks conducted by the ARO and the ASM Mandated Programs team.
  11. Assists in developing and implementing written procedures for the issuance, review, and curation of archaeological records.
  12. Assists with maintaining records security and storage according to ASM curation standards.
  13. Assists with ARO visitor services, including providing access to and facilitating use of USGS 7.5-minute paper maps and records.
  14. As needed, receives and reviews project submission materials by checking for completeness, communicating results to clients, and preparing submission materials for curation.
  15. As needed, serves as liaison between ASM and cultural resources management (CRM) contractors and other professional archaeologists requesting ARO services.
  16. As needed, consults with and provides direction to CRM contractors, state and federal agency archaeologists, and other professional archaeologists regarding ASM and ARO policies and procedures.
  17. As needed, develops and participates in special projects such as exhibitions, lectures, workshops, open houses, and other presentations.
  18. Assists in the training of new ARO staff and student workers.
  19. Consults with the AZSITE Manager on the management of ARO-AZSITE data transfer operations.
  20. As needed, attends AZSITE Consortium Board meetings and consults with the Board regarding related ARO operations.
  21. May serve on ASM committees as requested or appropriate.
  22. Additional ASM Mandated Programs duties may be assigned including (but not limited to) providing assistance to the AAA Permits Office, the Repatriation Office, and the Archaeological Repository, as appropriate.

Knowledge, skills & abilities:

  • Experience in cultural resources management of archaeology in the United States.
  • Knowledge of archaeological principles, methods, practices, and vocabulary.
  • Attention to detail; organizational and multitasking skills.
  • Excellent interpersonal, written, and verbal communication skills.
  • Demonstrated experience reading USGS 7.5-minute maps and understanding of Universal Trans-Mercator (UTM) and Public Lands Survey Systems.
  • Demonstrable high-level competence with MS Word, Access, and Excel.
  • Ability to manage short-term and long-term project deadlines.

Minimum Qualifications

  • Minimum of 5 years of relevant work experience is required. Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Research and field experience in archaeology.

Preferred Qualifications

  1. Master's degree in Anthropology.
  2. Experience using industry standard collections management software (e.g., EMu Collections Management Systems, PastPerfect, Argus, ICMS, etc.).
  3. Experience with AZSITE - the GIS that serves as a consolidated informational network of D. recorded cultural resources for the State of Arizona.
  4. Experience with the Arizona Antiquities Act and ABOR Rules Implementing the Law.
  5. Experience and high-level competence with relational databases, import/export functions, and query and report creation.
  6. Experience with ESRI ArcGIS software.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Cultural Institutions

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $43,599

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Cultural Institutions Compl

Job Function

Cultural Institutions

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Suzanne Eckert,

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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