Office Operations Coordinator
Franklin & Marshall College (F&M) invites dynamic, detail-oriented professionals to apply for this full-time Office Operations Coordinator opportunity with F&M's nationally-recognized Office of Student and Post-Graduate Development (OSPGD) and Ware Institute for Civic Engagement (Ware). In an office in Harwood Commons, the centrally-located building where OSPGD and Ware are housed, the Coordinator's key responsibilities will include:
- Overseeing all aspects of program and event logistics, including registration, room reservations and set-up, and catering arrangements for OSPGD's and Ware's programs, which total 300+ each academic year.;
- Providing administrative support to Director and Assistant Director of Ware, and OSPGD's Directors of the Legal and STEM and Health Professions Advising systems;
- Hiring, training and supervising OSPGD's student worker team while supporting Ware's Assistant Director in the oversight of student workers;
- Design, execute and track the impact of communication campaigns in support of Ware's programs and services, including developing and editing content for social media platforms, our website, newsletters, posters, promotional communications and materials.
- Liaise with the Student Employment Office in submitting Student Employment Authorization Forms (SEAFs), and ensuring that all timesheets and work authorization paperwork are timely completed and submitted for OSPGD's and Ware's student workers, and for Ware's programs (e.g. Public Service Summer Internship Program, F&M Works Program, etc.)
The Office of Student and Post-Graduate Development prepares students for success in their lives and careers beyond college beginning in their first year and continues to support their trajectories well after they graduate. The Ware Institute for Civic Engagement provides students with a variety of opportunities to explore what it means to be a thoughtful and active member of a community by meeting them where they are in their own development of sense of self and challenging them to make a difference.
- Bachelor's degree or equivalent experience, with experience directly related to the duties and responsibilities specified preferably in higher education or a non-profit environment;
- Demonstrated ability to anticipate project needs, discern work priorities, and meet deadlines with minimal supervision;
- Strong teamwork and interpersonal skills with a demonstrated ability to develop and sustain relationships with a broad range of on- and off-campus constituencies;
- Sound writing, detail-orientation, and time management skills;
- Exceptional interpersonal, communication, and organizational skills;
- Strong computer skills, including MS Office, Gmail and Google Calendar, Google Docs, and cloud-based applications;
- The ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
- Evidence of commitment to equity and diversity,
- Successful interview.