Job Listings

Administrative Support Assistant 2

Company:
Penn State
Job Location:
University Park, Pennsylvania
Category:
Administrative Assistants

Job Number: REQ_0000014242



CURRENT EMPLOYEES OR STUDENTS:

If you are a current employee (faculty, staff, technical service, or student) at Penn State, please login to Workday to complete the internal application process. If you are a current student at Penn State and seeking employment with Penn State, please login to Workday to complete the student application process.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University- Counseling and Psychological Services Office is seeking a candidate for an Administrative Support Assistanttoserve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements.The successful candidatewill be responsible for the following:

  • Greet customers, provide information and refer as appropriate

  • Screen and processroutinetelephone communications,mailand requests

  • Schedule and maintain calendar ofappointments, meetings,travel itineraries, etc.

  • Coordinate travel arrangements, make reservations, and process reimbursements

  • Maintain files and databases;assemble and format data to create simple reports

  • Prepare documents, meeting materials,correspondence

  • Update and make routine changes to web pages

  • Maintain confidentialandsensitive information and materials

  • Recordand distribute meeting minutes

  • Composeand editwritten communication

  • Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs

This position typically requires a High School diploma or higher plus1year of related experience or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

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