Job Listings

Finance and Events Coordinator

Company:
Harvard University
Job Location:
Cambridge, Massachusetts
Category:
Conference and Events Administration
Faculty of Arts and Sciences

54126BR

Job Summary

Primary responsibilities include support for all events, lectures, talks, conferences, workshops, and seminars sponsored by the Department, as well as significant financial processing tasks (reimbursements, invoice payments, monthly reconciliation, wire transfers, journal entries, vendor setup, and petty cash.)

Job-Specific Responsibilities

Supervise student workers.
EVENTS: Assist faculty and students with logistics related to conferences and individual invited speakers, including the planning of receptions, travel, lodging, media services, location reservations.
FINANCIAL: PCard reviewer for staff PCards. Petty cash administrator. B2P (payment system) requestor and Level 2 approver for all payment types. Wire transfer coordinator. Concur (reimbursement system) delegate for faculty. Financial reconciliations and other finance-related assistance to department administrator for budgeting and reconciliations.

Basic Qualifications

3+ years of related office experience.

Additional Qualifications and Skills

Ability to balance multiple priorities in a busy office. Ability to work under pressure. Excellent interpersonal and communication skills required. Ability to interact with a variety of people at all levels of the organization essential.

Additional Information
All formal offers will be made by FAS HR.

Job Function
General Administration

Location
USA - MA - Cambridge

Job Code
403033 Staff Assistant III

Sub-Unit

Department
Romance Languages and Literatures

Time Status
Full-time

Salary Grade
053

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Identity

Schedule
Monday-Friday, flexible hours

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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