Job Listings

Position Title

Administrative Assistant

Position Summary

The Administrative Assistant provides comprehensive administrative and operational and analytical support to the department of Business & Financial Affairs. This role ensures the smooth and efficient functioning of administrative processes, support financial and business operations and serves as a resource for communication, coordination, and workflow management of day-to-day activities. This position assists with office management, scheduling, communications, records maintenance, and coordination of departmental programs and events. This role serves as a point of contact for internal and external stakeholders, directing inquires and provide accurate information. The role requires a high degree of professionalism, confidentiality, and strong organizational and communication skills to support the mission and goals of the College.

Essential Duties and Responsibilities

• Provides administrative and clerical support to divisional leadership, including drafting correspondence, meeting coordination, travel arrangements, preparing reports, and maintaining departmental files and databases.
• Greets and assists visitors, faculty, staff, students, internal and external stakeholders with professionalism and courtesy.
• Manages calendars, schedules appointments, coordinates meetings, and prepares meeting materials and minutes.
• Processes purchase requisitions, invoices, travel requests, and expense reimbursements in accordance with institutional policies.
• Monitor and maintain office operations, supplies, and equipment; coordinate with vendors and facilities as needed.
• Process purchase orders, invoices, reimbursements, and procurement documentation in accordance with financial policies.
• Assists with the preparation and monitoring of departmental budgets and maintains accurate financial records.
• Coordinates logistics for departmental/divisional events, workshops, and special projects.
• Support cross-functional projects, data compilation, and preparation of supporting materials.
• Identify opportunities to improve administrative processes and recommend enhancements for greater efficiency.
• Serve as an inter-divisional and intra-divisional liaison ensuring smooth information flow.

Performs other related duties assigned to support the department and institution.

Required Qualifications

• Associate degree or equivalent combination of education and experience.
• Two (2) or more years of administrative or clerical experience, preferably in a higher education environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with institutional systems (e.g., Banner, PeopleSoft, Workday, or similar).
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail, organizational skills, and ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated professionalism, discretion, and commitment to customer service and teamwork.

Preferred Qualifications

Bachelor's degree preferred.

Certifications, Licenses, Restrictions

N/A

Physical Demands

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Full Time/Part Time: Full-time

Work Location/Schedule

This position is eligible for a hybrid work arrangement.

Posting Number: SC0965P

Open Until Filled: No

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