Legal Administrative Assistant - General Counsel
Company:
University of Kansas Medical Center
Job Location:
Kansas City, Kansas
Category:
Legal Affairs
Type:
Full-Time
Legal Administrative Assistant - General Counsel
Department:
General Counsel
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Administrative Support
Position Title:
Legal Administrative Assistant - General Counsel
Job Family Group:
Professional Staff
Job Description Summary:
The Legal Administrative Assistant supports the attorneys and staff of the Office of the KU General Counsel, primarily at its University of Kansas Medical Center campus. This in-person position performs clerical, basic legal assistant, and administrative duties. Duties include welcoming visitors to the office, maintaining electronic files, assisting in the management of certain corporate documents for the University's affiliates, routing and tracking a variety of legal requests and documents, intake and management of contracts for review and signature, and scheduling and calendaring of meetings. The Legal Administrative Assistant may also assist in gathering and assembling University records for administrative legal proceedings or other production.
Job Description:
Job Responsibilities
Administrative and Non-Litigation Support – 60%
- Greet and assist visitors; set up conference room for meetings; answer, screen and route telephone calls and emails; handle incoming and outgoing mail and faxes; manage necessary office supplies.
- Log and track contracts and agreements from intake to full execution, communicate with internal departments and external parties, route for signature, maintain electronic files and contracts in repository database.
- Assist with drafting and filing of organizational and formation documents for University's corporate affiliates.
- Monitor departmental mailboxes and direct incoming requests for legal services, subpoenas, records requests, and legal filings for timely response.
- Support attorneys and other office staff with projects requiring clerical assistance.
- Assist with office or University events, providing notary services on request.
- Assist the Director of Litigation and assigned attorneys with various stages of investigations and claims activities as requested.
- Assist with gathering and organizing records from internal departments for use in internal proceedings and outside litigation.
- Assemble and format exhibits for internal hearing.
- Assist with proofing, formatting, finalizing and submitting court and administrative filings.
- Assist with gathering, preparing and producing records in response to subpoenas and records requests.
- Set and track litigation holds.
- Prepare chronologies and timelines.
- Track and process outside counsel invoices for legal services to the University and maintain existing database for tracking global expenditures.
Required Qualifications
Education: High School diploma or GED equivalent.
Work Experience: Five (5) years of relevant experience.
Preferred Qualifications
Work Experience:
- Three (3) years of experience in a law firm, corporate legal department, or government agency.
- Familiarity with legal terminology, court procedures, document formats, and electronic court filing systems.
- Microsoft Office Suite (Word, Excel and Outlook)
- Adobe applications
- Legal documents
- Communication
- Confidentiality
- Ethical conduct
- Calendar management
- Recordkeeping
- Organization
- Legal proofreading
- Customer service
- Collaboration and team work
- Workday
- SharePoint
- NextRequest and/or NetDocuments
- Work ethic
- Detail oriented
- Accuracy
- Time management
- Initiative
- Resume/CV
- Cover Letter
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$29.23 - $43.85
Minimum
$29.23
Midpoint
$36.54
Maximum
$43.85
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Legal-Administrative-Assistant---General-Counsel_JR010242 or go to https://careers.kumc.edu/ and search for position number JR010242.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscrimination
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