Job Listings

Vice President & Chief of Staff

03 Dean's Office - Tokyo (Hybrid)

POSITION

Vice President & Chief of Staff

DEPARTMENT

Dean’s Office

POSITION TYPE

Full-time

Location

City Campus (Sangen-jaya station)

WORK HOURS

37.5 hours per week (9:00 to 17:30, Monday to Friday): some
evening, weekend and holiday work required; compensatory time available.

REPORT TO

President, CEO, and Dean

VISA
REQUIREMENT

Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.

SALARY & BENEFITS

Salary
commensurate with experience.

Twenty (20) days paid vacation in the first fiscal year (July-June) increasing to 28 days after 6 years
of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks university-wide break over Christmas/New
Year. Japanese social insurance and pension, commuting/telework allowance, a welfare discount program and retirement payment system.

OVERVIEW OF POSITION

As the Japan campus of Temple University (TUJ) looks to expand its impact in international education,
President & Dean Matt Wilson seeks to hire a Vice President and Chief of Staff (Chief of Staff). Over the past six years, TUJ has
experienced unprecedented growth. The undergraduate student population has tripled, TUJ opened a second location in Kyoto in January 2025,
and TUJ is prepared to launch a third location in Kawasaki in August 2026. At this important juncture, we seek a motivated, dynamic,
creative, and service-oriented candidate to fill this new role.

Reporting directly to President Wilson, the Chief of Staff role
involves helping the university serve its students and working to implement its strategic plan. The Chief of Staff will also be expected to
provide strategic, analytical, and logistical support to the TUJ President and executive leadership team; assist with external relations;
organize internal operations; manage certain special projects to completion; and assist with the development of new relationships,
collaborations, and locations. The Chief of Staff will play a vital role in assisting President Wilson to achieve maximum impact.

The Chief of Staff needs to enjoy working in a fast-paced environment. The successful candidate will be highly organized, strategic, and
action oriented. The candidate will desire to support an active and visible President while striving to positively impact our global
institution of learning. The Chief of Staff will have oversight of and collaborate closely with all PDO staff, including direct supervisory
responsibility for staff in the President & Dean’s Office.

WHAT MAKES TUJ AN EXCEPTIONAL PLACE?

• The oldest and largest
  all-service American university in Japan educating over 3,400 undergraduate students, over 250 graduate students, and several thousand
  non-degree learners (corporate, adults, and children)
• Truly a global community with students from 100 countries and diverse
  faculty/staff from around the world.
• A rapidly growing source of cutting-edge international education from a world-class
  university ranked among the top 500 universities globally and within the top 50 public universities in the United States
• Flexible
  work environment in Tokyo – one of the most exciting, safe, and clean cities.
• Professional development opportunity and
  mentorship.
• Generous vacation and benefits

PRIMARY RESPONSIBILITIES

The role of the Chief of Staff will
evolve based on the needs of the students and the university. Initially, the role may include:

• Supervising staff and
  organizing operations.
• Work closely with President Wilson on special initiatives, projects, and implementation of the strategic
  plan.
• Support President Wilson in external outreach, student recruitment, and community engagement.
• Assist with
  President Wilson with the crafting of communications and responses as well as the generation of efficiencies and prioritization of actions
  and responses.
• Help President Wilson engage and build bridges with university leadership and the academic communities at our main
  campus in Philadelphia and Rome campus.
• Assess alignment between the university’s mission, strategies, and day-to-day
  operations.
• Help monitor the uniform application of Temple University policies and procedures.
• Seek to solve challenges
  before they become problematic.
• Organize and analyze key information for President Wilson.
• Draft meeting agendas and
  generate other materials ahead of key meetings.
• Accompany President Wilson to internal and external meetings and events as
  needed.
• Participate as a member of the senior leadership team.
• Attend select internal meetings in which President Wilson
  participates.
• Follow up on key action items or supervise others in performing such actions.
• Identify and assist with
  areas of improvement.
• Aid with the TUJ’s Board of Overseers and Board of Directors in terms of communication, engagement, and new
  opportunities.
• Work closely with President Wilson’s support team, Executive Assistant, public relations and communications staff,
  advancement staff, and others to proactively assist him with relationship-building and stakeholder engagement.
• Provide strategic
  and analytical support for the President. Gathers helpful information and complete analysis to prepare potential solutions and specific
  recommendations for the Dean’s consideration. Anticipate needs, challenges, and potential outcomes.
• Provide an independent
  perspective and observations, share relevant information, and challenge assumptions when appropriate.
• Build relationships
  throughout the university and serve as a key information facilitator.
• Contribute to open door approach by holding meetings on
  behalf of President Wilson to vet new ideas, address challenges, or move things forward.
• Work to keep the PDO operating at maximum
  efficiency and effectiveness.
• Own, manage, and complete projects assigned by President Wilson.

REQUIRED
QUALIFICATIONS AND EXPERIENCE

• Advanced degree from an accredited institution of higher education in law, business,
  communications, higher education administration, or related field
• Six (6) years of progressively responsible related work
  experience
• Supervisory experience
• Excellent communication and interpersonal abilities to engage with various
  stakeholders effectively
• Service-first mentality and passion for facilitating student success
• Fluency in English
  (Reading, Writing and Speaking)

PREFERRED QUALIFICATIONS AND EXPERIENCE

• Business level Japanese
• Experience in a multi-cultural environment

• Leadership and/or executive experience in higher education and/or public
  sector work environment.
• Expertise in academic program management and administration
• Teaching and/or study experience at
  universities in the United States
• Knowledge of industry trends in higher education
• Demonstrated experience working
  collaboratively with multiple constituents
• Demonstrated technical skills using and presenting Microsoft Office Suite,
  collaboration, presentation systems, etc.

APPLICATION PROCESS

Review of applications will begin immediately with the
mindset of moving quickly to fill this position.

Required application materials to be submitted via email at japan@tuj.temple.edu include:

1. Cover letter highlighting relevant experience and
what appeals to you about the position

2. resume or C.V.

3. contact information for two
references

Only candidates selected for an interview will be contacted.

Temple University, Japan Campus is
committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified
applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees
because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other
protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.