Scholarship Administrator (# 372033)
Company:
University of Minnesota
Job Location:
Duluth, Minnesota
Category:
Financial Aid
Type:
Full-Time
Job ID: 372033
About the Job
The Scholarship Administrator provides operational activities for institutional undergraduate scholarship awarding within the Office of Financial Aid, serving as a subject matter expert on University scholarships to new and continuing students. The Scholarship Administrator reports to the Senior Associate Director, OFAS. The position also serves as a functional expert and professional support to the scholarship leadership team, One Stop Student Services and other University departments for in-depth, scholarship specific issues.
This position may be eligible for a hybrid work arrangement (1-2 days remote per week) following completion of required job-related training. Work arrangements are subject to change based on leadership direction and operational needs.
This posting will be used to fill two (2) openings.
Essential Duties:
Administration of scholarships (55%):
This position will administer institutional undergraduate scholarships for new and continuing students on the Duluth campus, and will provide data and feedback regarding scholarship processes, and implement awarding strategies determined by the scholarship leadership team.
Responsibilities:
* Make award decisions according to institutional policy and donor MOA's, ensuring stewardship of funds
* Administer initial awards, fund swapping, and renewal awarding within parameters of funds available, and student eligibility requirements.
* Review emergency grant applications and make award decisions and administer funds
* Conduct business using integrated information systems (PeopleSoft, Salesforce, DMS, Star, etc.)
* Interpret and enforce a wide range of policies, procedures, regulations and guidelines
* Ensure accuracy and compliance with financial aid regulations (Federal, State, Institutional or other outside agencies)
* Recommend policy and process changes based on the analysis of qualitative and quantitative data
* Identify systemic issues, make recommendations for enhancements as a result of problem analysis or policy changes
* Identify, manage, analyze, report and resolve issues associated with core functions, and communicate changes effectively
* Maintain program records to meet the OFAS audit requirements
* Write and maintain effective documentation and training materials
* Develop annual budgets, gather data and other supporting materials as requested
* Other duties may be assigned
Counseling & Communication (45%):
This position will communicate in writing with award recipients and other stakeholders regarding awards, including renewals and appeals, as well as UMD scholarship programs, functions, and policies. May communicate directly with students, as needed, regarding individual applications for scholarships, emergency grants, or other institutional funds.
Responsibilities:
* Communicate with students over the life span of an award
* Serve as a resource to One Stop counselors and other campus stakeholders for scholarship programs; offer proactive and timely diagnostic support and problem resolution
* Collaborate with other professionals at the University and Office of Development, to maintain program integrity and resolve issues.
* Counsel students and parents referred by One Stop on scholarship specific issues.
* Manage scholarship appeals and application communications, as appropriate.
Qualifications
Required Qualifications:
Pay Range: $53,490 - $57,200 annually; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Faculty and P&A Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
For a completed application, please include a resume and cover letter. Finalists may be asked to provide references.
Application review will begin on Feb. 11, 2026. This position will remain open until filled.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
University of Minnesota, Duluth (UMD)
The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.
Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
About the Job
The Scholarship Administrator provides operational activities for institutional undergraduate scholarship awarding within the Office of Financial Aid, serving as a subject matter expert on University scholarships to new and continuing students. The Scholarship Administrator reports to the Senior Associate Director, OFAS. The position also serves as a functional expert and professional support to the scholarship leadership team, One Stop Student Services and other University departments for in-depth, scholarship specific issues.
This position may be eligible for a hybrid work arrangement (1-2 days remote per week) following completion of required job-related training. Work arrangements are subject to change based on leadership direction and operational needs.
This posting will be used to fill two (2) openings.
Essential Duties:
Administration of scholarships (55%):
This position will administer institutional undergraduate scholarships for new and continuing students on the Duluth campus, and will provide data and feedback regarding scholarship processes, and implement awarding strategies determined by the scholarship leadership team.
Responsibilities:
* Make award decisions according to institutional policy and donor MOA's, ensuring stewardship of funds
* Administer initial awards, fund swapping, and renewal awarding within parameters of funds available, and student eligibility requirements.
* Review emergency grant applications and make award decisions and administer funds
* Conduct business using integrated information systems (PeopleSoft, Salesforce, DMS, Star, etc.)
* Interpret and enforce a wide range of policies, procedures, regulations and guidelines
* Ensure accuracy and compliance with financial aid regulations (Federal, State, Institutional or other outside agencies)
* Recommend policy and process changes based on the analysis of qualitative and quantitative data
* Identify systemic issues, make recommendations for enhancements as a result of problem analysis or policy changes
* Identify, manage, analyze, report and resolve issues associated with core functions, and communicate changes effectively
* Maintain program records to meet the OFAS audit requirements
* Write and maintain effective documentation and training materials
* Develop annual budgets, gather data and other supporting materials as requested
* Other duties may be assigned
Counseling & Communication (45%):
This position will communicate in writing with award recipients and other stakeholders regarding awards, including renewals and appeals, as well as UMD scholarship programs, functions, and policies. May communicate directly with students, as needed, regarding individual applications for scholarships, emergency grants, or other institutional funds.
Responsibilities:
* Communicate with students over the life span of an award
* Serve as a resource to One Stop counselors and other campus stakeholders for scholarship programs; offer proactive and timely diagnostic support and problem resolution
* Collaborate with other professionals at the University and Office of Development, to maintain program integrity and resolve issues.
* Counsel students and parents referred by One Stop on scholarship specific issues.
* Manage scholarship appeals and application communications, as appropriate.
Qualifications
Required Qualifications:
- BA/BS degree plus at least four years of relevant experience, or master's degree plus at least two years of relevant experience.
- Higher Education experience
- PeopleSoft campus solutions experience
- Experience interpreting regulatory guidance
- Degree and/or work experience in accounting, math or business fields
Pay Range: $53,490 - $57,200 annually; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Faculty and P&A Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
For a completed application, please include a resume and cover letter. Finalists may be asked to provide references.
Application review will begin on Feb. 11, 2026. This position will remain open until filled.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
University of Minnesota, Duluth (UMD)
The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.
Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
