Job Listings

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

The Law School's Fiscal Assistant plays an
important role within the administrative structure of the Law School, serving
as the primary processing point for all financial transactions originating at
the school. Processing expense reports, vouchers, requisitions and more for the faculty, staff and student organizations at the Law School. In addition, this
position processes part-time faculty and student employee hires.

This Fiscal Assistant, is one of two fiscal assistants that report to the Assistant
Director, Fiscal and Grant Administration. As part of the Law School's finance
and administrative team this position plays a role in processing temporary
budget transfers, journal entries, and other financial transactions. Additional
responsibilities include the completion of monthly reconciliations on various
Law School accounts, monitoring gift and endowment accounts and various ad hoc
projects for both the Assistant Director and the Associate Dean, Finance &
Administration.

Responsibilities include but are not limited to the following:

Fiscal Processing Responsibilities (50%)

• Process expense reimbursements, vouchers, requisitions and purchase orders for faculty, staff and student orgs
• Reconcile various gift and endowment accounts on a monthly basi
• Track and reconcile various account reconciliations, such as the faculty research accounts and student organization budgets
• Make office supply purchases and reconcile the school's various P-Cards and Amex card
• Generate and distribute departmental budget reports/ACRs to department heads
• Track & submit deposits to advancement and cash services
• Track and reconcile BC event management invoices
• Initiate and track various journal entries and budget transfers
• Create and update various financial analysis for the Associate Dean, Finance & Admin; such as Special Dean's Accounts, trend reports, etc.
• Monitor the UCC bank statements
• Update the Law School's vendor contract schedule and present on expiring contracts

HR Processing Responsibilities (45%)

• Process the approximately 150 part-time faculty ("PTF") hires
• Verify HR documentation for PTF and student employees
• Process the approximately 210 student employee hires
• Process summer research and other supplemental payments
• Enter and monitor the time for hourly temps and student employees
• Research various HR payment questions

Administrative
Responsibilities & Ad Hoc Projects (5%)

• Proctor exams during finals
• Copy, fax and scan various documents
• Provide admin support during various events such as Orientation, Commencement and others
• Order various office supplies as needed
• Assist with the vendor bidding process
• Assist with various facility related projects as needed
• Submit facility work tickets
• Assist in managing the keys for the law school

Hiring Range: $24.12/hr to $30.14/hr. Pay rate commensurate with relevant experience.

Experience &
Education

• Bachelor's degree in business, accounting or finance
• 2-3 years of experience in a finance or accounting
  office preferred
• Experience with complex Microsoft Excel functions and
  formulas

Functional & Technical
Competencies

• Exceptional verbal and written communication skills
• Ability to manage multiple projects simultaneously and
  meet deadlines
• Strong client-service orientation and customer service
  skills
• Highly organized with attention to detail
• Ability to fully utilize Microsoft Office suite of
  products and G-Suite
• Experience using PeopleSoft Financials (vouchers,
  expense reports, researching historical transactions)