Senior Coordinator, Finance and Operations
Posting Number: req24893
Department: UA Library Administration ADM
Location: Main Campus
Address: Tucson, AZ USA
Position Highlights
The University Libraries Business Center seeks a Senior Coordinator, Finance and Operations who thrives in a collaborative work environment, has a strong work ethic, and exercises creativity in fulfilling assigned duties. The Senior Finance and Operations Coordinator provides financial management support for a $15,000,000 Library Information Access (Library Materials) budget, carrying out duties in accordance with established accounting principles, procedures, and objectives. The incumbent reconciles, analyzes, and prepares various financial reports and assists in managing and reconciling a variety of university funds (state, grant, gift, and auxiliary) with an emphasis on purchasing and budgeting. This position requires sensitivity in handling confidential information, the ability to assess and respond to customer needs effectively, and a collaborative work style to complete assignments of varied and diverse nature. This position reports to the Associate Director, Finance and Operations, and works closely with the Director, Finance and Administration, to manage the libraries' accounts.
Applicants must be currently authorized to work in the United States.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Duties & Responsibilities
CHARACTERISTIC DUTIES
FINANCIAL:
- Assist the Associate
Director, Finance and Operations in the development of account management
structures and budget loads, including account/transaction coding and
assignment of funding. Authorizes and approves expenditures; approves and/or
prepares various financial documents, including invoice preparation for
rendered library services. Determines funding and expenditure decisions based
on budget projections; advises on compliance with Libraries and University
policies, procedures, and industry best practices. Reconciles financial
transactions monthly to ensure proper coding of transactions using established
Libraries account management structures. - Monitor, reconcile, and allocate the
Information Access (IA) budget. Assign and oversee work performed by IA support
staff. Prepare and submit file feed to UA Financial Systems and serve as a
liaison to UA Accounts Payable. Lead collaboration and communication with the
library Collection Services Department. Prepare monthly budget reports and facilitate the monthly IA
budget meeting with budget owners. - Assist the
Associate Director in developing, producing, and analyzing a variety of
monthly, quarterly, and annual reports to provide an accurate and transparent
picture of the libraries' financial position for various audiences. Work with
various stakeholders to provide appropriate reports and analytical tools for
budget forecasting. - Prepare budget
recommendations for the assigned work unit and monitor or administer the budget
throughout the year. - Review
accounting and reporting systems, procedures, and completed assignments of
other staff to ensure compliance with university or outside agency regulations.
SPONSORED PROJECTS:
- Work with PI and Associate Director to
review project budget and initiate and track proposals in the UAR system. - Assist
with grant reporting and meet with PIs to review activity. - Monitor position
funding updates and submit transactions as needed to update position funding
per the project budget.
OPERATIONS:
- Adjust to the changing needs of the University and Library
operations or the need to provide specialized or individualized reports. - Help train staff and student employees.
- Work to develop rapport and effective working
relationships with other departments and staff in the UA Libraries,
demonstrating the UA Libraries' organizational values. - Stay informed and up-to-date on any relevant University
policies and procedures. Recommend, establish, or revise departmental
procedures or operating policies; update related departmental manuals. - Assist with special departmental or library-wide
initiatives or projects, including those of a complex nature. - Participate in the review and redesign of work processes for
streamlining and effectiveness. - Provide backup support for department staff during absences.
- The UA Libraries support the UA's strategic initiatives designed to create a positive environment for all faculty, staff, and students. The candidate is expected to support these efforts in the department and college.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Demonstrated
self-motivation and the ability to work independently with minimal direction
and collaboratively as a member of a team. - Demonstrated proficiency
working with UAccess Financials, Analytics, and Employee systems. - Proven ability in
preparing financial reports and performing independent analyses, presenting
data, and making recommendations in a variety of formats, including written
narrative analyses, charts, graphs, etc. - Knowledge of accounting principles, practices,
and procedures, including those specific to the University of Arizona. - Excellent customer service skills.
- Ability to use good judgment and solid analytical
and problem-solving skills. - Ability to work in a fast-paced environment,
responding positively to unanticipated changes. - Excellent Initiative, organizational, time management, and follow-through
skills. - Optimistic, flexible, can-do attitude.
- Ability to effectively prioritize workload.
- Fluency in Microsoft Office applications and ability to
acquire new software skills. - Knowledge of Library Services Platforms or other library
resource management systems. - Excellent interpersonal and
communication skills, both written and verbal. - Ability to work in a highly collaborative environment, one that values
and leverages the benefits of a variety of perspectives. - Positive attitude and strong demonstration of UA Libraries' Values.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through
professional level experience. - 3 years of relevant work experience, or equivalent combination of
education and work experience.
Preferred Qualifications
- Experience working with a Library Services Platform or other library resource management system.
- Experience providing training and performance management.
- Experience with UAccess Systems (Financials, Analytics, Employee).
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Finance
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $59,404 - $74,254
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC2
Job Family
Finance Business Partner
Job Function
Finance
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Armando Cruz
armandocruz@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to Applicant
This posting will remain open until filled. To ensure your application is considered, please submit your application materials by 11:59 p.m. on the first review date of February 2, 2026.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
