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Organizes, coordinates and performs clerical and administrative functions following established standards.

Duties:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.

• Answers questions, provides information and handles complaints for internal and external customers.

• Updates office procedures for a more efficient operation when necessary.

• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.

• Approves departmental expenditures within predetermined guidelines

• Reviews billing from contractors and vendors, adjusts as needed.

• Establishes and maintains filing systems including confidential documents.

• Assists with design and selection of departmental computer programs.

• Selects, supervises, trains and evaluates performance of assigned staff.

• Prepares staff schedules and monitors and approves time worked.

• Coordinates departmental personnel and payroll issues.

• Plans and coordinates special projects.

• Schedules appointments and makes travel arrangements

• Collects and disseminates information for internal and external customers

• Performs other related duties as assigned.

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Communicate effectively.
  • Engage in repetitive motion.
• Environmental:
  • Standard office environment.

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