Accounts Receivable Manager
Company:
Fairmont State University
Job Location:
Fairmont
Category:
Bursar and Student Accounts
Type:
Full-Time
Type of Position: Staff - Full Time
Department: Accounting
Appointment Length: July - June (12 mo)
Benefits Eligible?: Yes
Requested Part-Time Staff Hours: NA
F.T.E.: 1.00
Grant Funded Position?: No
Description of Job Duties and Responsibilities
Position Overview: Accounts Receivable Manager
The Accounts Receivable Manager is responsible for ensuring the accuracy and integrity of financial records related to student accounts receivable within the Banner financial information system. This role is essential to maintaining the institution's financial operations by overseeing the accounts receivable lifecycle, reconciling student balances, and ensuring compliance with institutional and regulatory policies.
This position works collaboratively with Finance, Student Accounts, and Financial Aid to ensure that all transactions-tuition, fees, payments, refunds, and financial aid disbursements-are properly recorded and reflected in Banner. The manager will serve as a subject matter expert on Banner processes related to student billing and receivables, and will lead efforts to streamline workflows, resolve discrepancies, and enhance reporting capabilities.
Key Responsibilities:
N/A
Minimum Required Qualifications
Number of Vacancies: 1
Anticipated Hire Date: ASAP
Job Close Date: 11/13/2025
Open Until Filled: No
Quicklink for Posting: https://www.fairmontstatejobs.com/postings/9563
Department: Accounting
Appointment Length: July - June (12 mo)
Benefits Eligible?: Yes
Requested Part-Time Staff Hours: NA
F.T.E.: 1.00
Grant Funded Position?: No
Description of Job Duties and Responsibilities
Position Overview: Accounts Receivable Manager
The Accounts Receivable Manager is responsible for ensuring the accuracy and integrity of financial records related to student accounts receivable within the Banner financial information system. This role is essential to maintaining the institution's financial operations by overseeing the accounts receivable lifecycle, reconciling student balances, and ensuring compliance with institutional and regulatory policies.
This position works collaboratively with Finance, Student Accounts, and Financial Aid to ensure that all transactions-tuition, fees, payments, refunds, and financial aid disbursements-are properly recorded and reflected in Banner. The manager will serve as a subject matter expert on Banner processes related to student billing and receivables, and will lead efforts to streamline workflows, resolve discrepancies, and enhance reporting capabilities.
Key Responsibilities:
- Manage and reconcile student accounts receivable using Banner, ensuring accurate posting of charges, payments, and financial aid.
- Spearhead the migration of the daily student accounts receivable process from a customized process to Baseline Banner
- Collaborate with Financial Aid to ensure timely and accurate disbursement and application of aid to student accounts.
- Partner with the larger Finance department to support month-end and year-end close processes, including reconciliation of Banner student data with the general ledger.
- Work with Controller to ensure accurate completion of financial audit deliverables related to accounts receivable
- Manage fee assessment each semester in collaboration with other departments across campus
- Oversee recording of daily deposits including those from ACH and credit cards
- Monitor and analyze aging reports, and assist with the collections process as needed
- Serve as a Banner functional lead for accounts receivable, including testing, upgrades, and troubleshooting.
- Develop and maintain documentation for Banner processes related to all receivables.
- Provide training and support for staff on Banner functionality and best practices in relation to accounts receivable as necessary.
- Respond to departmental inquiries regarding account balances, transactions, and system-related issues.
- Other duties as assigned
- Bachelor's or Associate's degree in Accounting, Finance, Business Administration, or related field preferred, but not required.
N/A
Minimum Required Qualifications
- 3-5 years of experience in accounts receivable, preferably in a higher education environment.
- Strong analytical skills and attention to detail.
- Strong understanding of accounting principles and practices
- Excellent communication and interpersonal skills.
- Ability to handle sensitive financial matters professionally
- Proficiency in Microsoft Excel and financial reporting tools.
- Hands-on experience with Ellucian Banner, including student and finance modules preferred.
- Experience in Governmental/Higher Education accounting is a plus.
Number of Vacancies: 1
Anticipated Hire Date: ASAP
Job Close Date: 11/13/2025
Open Until Filled: No
Quicklink for Posting: https://www.fairmontstatejobs.com/postings/9563
