Senior Admin Assistant
Company:
Texas Tech University Health Sciences Center
Job Location:
Category:
Administrative Assistants
Type:
Full-Time
41313BR
President Lbk
Lubbock
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Position Description
Performs administrative work in the Office of the President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.
The ideal candidate demonstrates exceptional organizational and time-management skills with strong attention to detail, discretion, and professionalism, along with strong verbal and written communication skills.
Major/Essential Functions
As assigned.
Required Qualifications
Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.
Preferred Qualifications
Resume / CV
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
Pay Basis: Hourly
Pay Grade Minimum
$55,000
Pay Grade Maximum
$65,000
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Travel Required: Up to 25%
Does this position work in a research laboratory?: No
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, RP, YN
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
President Lbk
Lubbock
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Position Description
Performs administrative work in the Office of the President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.
The ideal candidate demonstrates exceptional organizational and time-management skills with strong attention to detail, discretion, and professionalism, along with strong verbal and written communication skills.
Major/Essential Functions
- Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President's office, including answering phones, staffing the front office, and distributing correspondence.
- Manage calendars for select Office of the President team members, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders.
- Coordinate travel for select Office of the President team members and process reimbursements for expenses in compliance with the Office of the President.
- Process purchasing card reconciliation for the Special Assistant to the President.
- Manage logistics for Office of the President meetings, including food and beverage services.
- Manage the Office of the President Conference room, servery and storage spaces, ensuring adequate resources to meet business needs.
- Coordinate orders for supplies, including computer hardware and printers.
- Collaborate with the Managing Director of Presidential Operations to plan team-building and recognition activities for the Office of the President team.
- Conduct annual property inventory.
- Serve as Unit Safety Officer.
- Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations.
- Handle sensitive information with the highest level of confidentiality and professionalism.
As assigned.
Required Qualifications
Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.
Preferred Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Experience managing calendars and schedules.
- Experience with travel coordination.
- Experience with event planning.
Resume / CV
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
- Paid Time Off - Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Pay Basis: Hourly
Pay Grade Minimum
$55,000
Pay Grade Maximum
$65,000
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Travel Required: Up to 25%
Does this position work in a research laboratory?: No
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, RP, YN
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
