Job Listings

Position Type: Contractor

Education Level: 2 Year Degree

Description

SUMMARY

York County Community College (YCCC), a dynamic institution with a proud 30-year history of transforming lives and communities throughout York County, Maine, is seeking a passionate and student-focused individual to join our team as a Nursing Department Assistant. This position plays a vital role in supporting the daily operations and administrative functions of the nursing faculty and department head. This position involves a wide range of responsibilities, including providing administrative support to the Nursing Department team, assisting faculty and staff, and facilitating effective communication within the department and with external stakeholders.

At YCCC, our mission is to develop an educated, skilled, and adaptable workforce that drives socioeconomic mobility for our students and creates economic and civic prosperity for our communities. We value all forms of learning and view every student as integral to workforce development, whether they are enrolled in credit or non-credit programs. The new Nursing Department Assistant will embody the college's mission-driven approach, recognizing the transformative power of education in shaping both individual lives and communities.

In addition to technical and academic excellence, YCCC is guided by the values outlined in our Culture Guidebook - including treating one another with respect, working collaboratively, and assuming others are acting with the best intent. We seek individuals who will bring these values to their work with students and colleagues alike, fostering a learning environment that is inclusive, supportive, and focused on student achievement.

The ideal candidate will be highly organized, detail-oriented, and committed to supporting the success of the Nursing Department. They will have strong administrative skills, excellent interpersonal and communication abilities, and the capacity to work collaboratively with faculty, staff, students, and external stakeholders. The successful candidate will demonstrate a dedication to fostering an inclusive, supportive environment while ensuring the smooth operation of daily departmental activities.

DUTIES AND RESPONSIBILITIES:

Document Preparation (15%):

• Draft, edit, and proofread documents, reports, and correspondence on behalf of the Nursing Department.

Data Entry and Record Keeping (10%):

• Maintain accurate records, databases including Centralized Clinical Placement and Complio, and files related to nursing programs, faculty, and students.

Communication (10%):

• Act as a point of contact for inquiries from students, faculty, and external parties, and respond to emails, phone calls, and in-person inquiries promptly and professionally.

Office Management (10%):

• Maintain and organize the Nursing Department office, including managing schedules, appointments, and departmental resources.

Calendar Management (10%):

• Assist in scheduling meetings, conferences, and events, and coordinate logistics as needed.

Meeting Support (10%):

• Prepare agendas, take meeting minutes, and distribute relevant materials for department meetings.

Student Support (10%):

• Assist nursing students with academic inquiries, registration, and course scheduling, and direct them to appropriate resources.

Faculty Support (10%):

• Provide administrative support to nursing faculty, including assisting with course materials, scheduling, and tracking faculty activities.

Event Coordination (10%):

• Help plan and coordinate departmental events, workshops, and seminars.

Budget Assistance (5%):

• Assist in tracking departmental budgets, processing expense reports, and reconciling financial records.

Other duties as assigned.

WHAT YOU NEED TO SUCCEED IN THE POSITION

MINIMUM QUALIFICATIONS:

• Associate degree or applicable experience in lieu of a degree.

DESIRED QUALIFICATIONS:

• Bachelors degree (completed or in progress)

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Three years of administrative experience in a professional/higher education setting.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and email systems.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Attention to detail and accuracy in record-keeping.
• Ability to maintain confidentiality and handle sensitive information.
• Prior administrative or clerical experience is preferred.
• Knowledge of or willingness to learn about academic policies, procedures, and regulations.
• Ability to work both independently and as part of a team.
• Customer service-oriented with a professional and friendly demeanor.

APPLICATION PROCEDURES: Position is available until filled. Employment contingent upon successful completion or references and background check.

If you are an organized and dedicated professional with a commitment to supporting student success and a passion for the field of nursing, we invite you to join our team at York County Community College as the Nursing Department Assistant. This is an exciting opportunity to play a vital role in the smooth operation of our Nursing Department, advancing our mission, and making a meaningful difference in the lives of our students and the communities we serve.

York County Community College (YCCC) is proud to be a Recovery Friendly Workplace, a Second Chance Employer, and a Veterans Friendly Workplace. We are committed to fostering an inclusive, supportive environment that values the unique experiences and contributions of individuals from all walks of life. At YCCC, we believe in empowering all members of our community to thrive and succeed in both their professional and personal journeys.

York County Community College is an equal opportunity employer and actively seeks a diverse pool of candidates. We provide reasonable accommodation to qualified individuals with disabilities upon request. For more information, please contact 207-216-4444.

Explore YCCC at https://www.yccc.edu/

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