Administrative Associate
General Job Summary
Provides administrative office support for the Division of Financial Aid staff, processes and tracks invoices and closing statements for all the financial aid programs.
Classification: Full-time, Non-Exempt, Classified, Benefits-Eligible, Grant Funded
Duties and Responsibilities:
Prepares, processed and tracks invoices and closing statements for all financial aid programs.
Provides information, instruction and assistance to students, parents, high school counselors, and institutional financial aid staff which may require travel.
Provides assistance and information for other student financial aid programs, answers multi-line telephone system, processes mail, prepares correspondence and related written materials.
Communicate with students regarding the WV Invests residency requirement.
Reviews documents that are submitted and prepares them for processing.
Assists in processing deferments and updates student account information in Heartland ECSI.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Excellent written and oral communication skills
- Proven proficiency in bookkeeping, accounting practices and accounts payable processing.
- Proficiency using Microsoft Office Products
- Excellent organizational skills
Minimum Requirements:
- Over four (4) years of recent relevant experience in general accounting, bookkeeping, and/or administrative support are required.
- Associate’s degree in Office Administration, Business, Accounting, or a related field is preferred but not required.
- Familiarity with student financial aid processes is strongly preferred.
Closing Date: June 10, 2025
Application Process: In addition to filling out the online application, qualified candidates must submit a letter of interest and contact information for three professional references.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure the work experience section in your application is detailed and complete.
Final candidates are subject to employment and credential verification, as well as reference and background checks.
