Job Listings

The Grant/Contract Specialist will serve in the College of Atmospheric & Geographic Sciences Grant Management Center (AGS GMC), providing professional administrative support and financial grant assistance for grants across six departments, including funding agencies such as NSF, NASA, NOAA, DOD, and others.

Primary duties include:

• Manage, update, and prepare spending information throughout the month for all assigned grants in coordination with the Grant/Contract Coordinator
• Responsible for procurement entries for purchases of equipment, supplies, and materials
• Responsible for entries of invoices, interdepartmental cost transfers, payroll transfers, and other similar instruments which obligate grant funds
• Coordinate review and submission of expenditure certifications
• Enter funding distributions changes for grand funded staff, in coordination with the Grant/Contract Coordinator
• Process HR ePAFs and coordinate required paperwork for grant funded staff, in coordination with the Grant/Contract Coordinator
• Prepares necessary documents pertaining to award information. Distributes documents to Principal Investigators and appropriate University offices
• Distributes information about policies and procedures pertaining to grants and contracts
• Provides administrative assistance to the office to include but not limited to answering telephone calls, sending fax messages, maintaining office supplies, and making photocopies
• Performs various duties as needed to successfully fulfill the function of the position
• Provides assistance pertaining to processing grant and contract documents, communicating with Principal Investigators, administering awards, and distributing information

Required Education: Associate's Degree, AND:

• 12 months experience in a clerical or office setting

Equivalent/ Substitution: Will accept 24 months experience in lieu of an Associate's degree for a total of 36 months experience.

Skills:

• Working knowledge of computer systems and Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Must be knowledgeable of pre-award grant submission process and federal application requirements
• Advanced organization skills
• Ability to communicate verbally and in writing
• Ability to perform multitasks and handle stressful situations.

Advertised Physical Requirements:

• Must be able to work in sitting position
• Use computer and answer telephone in an office work environment

Departmental Preferences:

• University experience with Peoplesoft Financials
• Bachelor degree
• Some grants experience

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Feb 26, 2025