Job Listings

Posting Number: S287P

Salary Range

Pay range begins at $65,283

Job Summary / Basic Function

This position will bridge Accounts Payable and Accounting by managing the Accounts Payable team and accessing their workload This position will also work directly with the Controller and Assistant Controller on updating processes and procedures, monthly close and yearend close and reporting. This position will also be responsible for implementing new technologies and documenting and training staff for existing and new procedures. This position will be responsible for supervising four fiscal technicians and student workers.

ESSENTIAL DUTIES:

Accounts Payable:

• Responsible for the oversight of all payment processing functions of the Accounts Payable Office.
• Reviews and approves all payments, and ensures all payments following PASSHE spending guidelines and the public use of funds policy.
• Maintains escheat checks maintenance and reporting - researches and reports escheat checks to Commonwealth within state timeframes.
• Reviews annual 1099 & 1042 reporting and submits to the IRS.
• Prepares and books all entries related to year-end expense accruals.
• Prepares and books all entries related to year-end prepaid expenses.
• Process all domestic and international wire payments as requested.
• Creation and maintenance of SAP A-Pay vender master data not created by SourcePoint (SAP Ariba) including verifying ACH payment information changes with the vendor directly.
• Reviews and monitors accounts payable processes for compliance with internal controls. Recommends changes to achieve better controls or improve department efficiencies. Keeps staff informed of all changes in policies or procedures.
• Leads the university's purchasing card auditing. Ensures department is properly reviewing and approving transactions.
• Provides leadership and support for new initiatives relating to the AP function.
• Administer the rollout of the SAP Travel Module to the three campuses and understand and ensures the travel management system is accurately calculating rates, and expenses are being processed in a timely manner.

Procurement:

• Liaison with the Regional Procurement Office on open issues and new process implementation.
• Serve as resource to the campus community on purchasing processes, and assist with delays and issues that arise.
• Educate new users on SourcePoint processes and procurement policies.
• Coordinate with the RPO on upcoming contract renewals.
• Serve as the procurement expert on campus.
• Assist with year-end purchasing monitoring & reporting.
• Assist with review of open commitments report.

Accounting:

• Balance Sheet account reconciliations such as Accounts Payable Trade, Goods Receipt/Invoice Receipt (GR/IR), Student Refunds Payable, Accrued Accounts Payable.
• Reconcile and bill affiliates for expenses paid or funds collected.
• Assist with reviewing expenses for mandatory reporting requirements.
• Complete journal entries to reclass expenses when requested.
• Prepare and post year-end entries for disbursements.

Miscellaneous:

• Prepares audit documentation as requested.
• Manages the external website for Accounts Payable, Procurements, and Purchasing Card
• Other duties as assigned by the Controller/Assistant Controller.

Minimum of Education / TrainingRequired Education Summary

• Bachelor's Degree in Accounting or Business Administration or related field, or related experience.
• 5-10 years of accounts payable/accounting experience.
• Minimum of two years supervisory experience.
• Intermediate to Advanced Microsoft Office software skills.
• Ability to prepare routine financial reports and statements.
• Deadline and detail oriented.
• Strong analytical and thinking skills.

Preferred Qualifications

• SAP or large ERP software experience
• Banner system experience
• Fund accounting or higher education accounting.
• Strong Interpersonal skills
• Excellent written and oral communication skills.

Work Location: Any PennWest Campus.

Work Hours: 8am - 4pm

Diversity Statement

The Office of Diversity, Equity, and Inclusion is committed to and accountable for cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference.

ADA Statement

To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, Executive Director of Equity and Title IX, asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.

EEO Statement

Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.