Job Listings

Posting Number: req21212

Department: Pharmaceutical Sciences

Location: University of Arizona Health Sciences

Address: 1295 N. Martin Ave, Tucson, AZ 85721 USA

Position Highlights

The R. Ken Coit College of Pharmacy invites qualified applicants to apply for the position of Graduate Program Coordinator. The ideal candidate will be passionate about supporting student success throughout their program. The Graduate Program Coordinator plays a vital role in maximizing student retention and persistence throughout their program by building formative relationships with students and ensuring they are completing all program requirements successfully. The Graduate Program Coordinator (GPC), for this position will coordinate various aspects of six graduate program tracks (MS and PhD degrees) in the College of Pharmacy including managing applications, graduate recruitment, admissions, advising, assistantships, reports, and the annual program review.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Administrative Responsibilities:

• Provides support to the Director of Graduate Studies (DGS), Graduate Program Track Directors (GPTD), major faculty advisors, graduate committees (faculty members), and the Graduate Student Council (prepares agendas, schedules meetings, participate in meeting discussions, etc).
• Aids in preparation of new graduate-focused programs, new graduate level courses and modification of pre-existing graduate level courses as necessary.
• Provides organizational and administrative support for seminar programs, and graduate student awards and symposium events.
• Processes the fall and spring course schedules and submits classrooms reservations for courses and final exams.
• Gathers data and completes the Graduate Council, Outcomes Assessment and AACP reports.
• Gathers data and assists in the process to undergo an Academic Program Review.
• Ensures high quality services considering the fast-paced environment and diverse program needs.

Applicants, Recruitment, & Marketing Responsibilities:

• Responds to graduate program application inquiries.
• Monitors GradApp and departmental webpage to ensure graduate program information is accurate and up to date.
• Prepares and distributes information promoting graduate programs.
• Creates and emails offer letters for admission and regularly follow-ups as needed.
• Supports and attends ABBS recruitment events and distributes event information to faculty and students to encourage participation.
• Monitors annual review of graduate program handbooks, GradApp, and the departmental webpage to ensure graduate information is accurate and up to date.

Newly admitted Graduate Student Responsibilities:

• Coordinates communication with newly admitted students for next steps, orientation, course enrollment requirements, and major advisor/lab rotation selection.
• Submits requests for new student email accounts.
• Appoints GA's in a timely manner, creates and emails offer letters and ensures new hire documents are completed accurately for processing.

Current Graduate Students Responsibilities:

• Serves as expert for the graduate student handbooks implementation updates.
• Serves as academic advisor and meets with graduate students regularly to ensure Grad College and ISPS registration requirements are met; milestones are completed in a timely fashion; and Satisfactory Progress Guidelines are adhered to.
• Submits Financial Aid awards and maintains records.
• Help students identify appropriate resources or refer them to their graduate program track director if problems arise.
• Keeps students informed of program or UA requirements such as: seminar presentations; travel regulations, and company credit card purchase policies.
• Conducts degree audits for students eligible to graduate.
• Manages student and faculty MS and PhD Outcome Assessment rubrics, comprehensive exam and dissertation forms.

Stakeholder Responsibilities:

• Serves as point person and information source for all University and departmental policies and procedures relevant to graduate education.
• Works in collaboration with the Office of Academic Affairs / Assessment (TA, instructional assistant, and proctoring assignments, Outcomes Assessment and AACP reports, and GA evaluations).
• The GPC is the administrative link between the program and the Graduate College, Registrar and Financial Aid Office.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Ability to oversee and handle multiple projects at once.
• Ability to support and advise students with degree completion.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Knowledge and experience working with University of Arizona Graduate College is preferred.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $53,039 - $66,299

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$53039

Grade Range Midpoint

$66299

Grade Range Maximum

$79558

Career Stream and Level

PC3

Job Family

Student Services Admin

Job Function

Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Georg Wondrak | wondrak@pharmacy.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.