P/T Support Specialist for Office of the President
Company:
Utah Tech University
Job Location:
Category:
Executive Assistants
Type:
Adjunct/Part-Time
Salary: $16.00 Hourly
Location: St. George 84770, UT
Job Type: Part-Time Staff
Job Number: 25HRL999-32
Division: Office of the President
Department: President's Office
Opening Date: 11/07/2024
Position Announcement
Provides administrative support to the President's Office staff through campus strategic plan implementation, government and community officials' relationship support, department records management, bookkeeping, processing/coordinating of various office paperwork, event scheduling, and general reception duties for the South Administration Building. Additional information about the area is online at https://president.utahtech.edu.
Responsibilities
POSITION DETAILS, COMPENSATION AND BENEFITS: Part-time hourly staff position ( 20-29 hours/week). Hourly rate of $16+/hr depending on qualifications and experience. Free access to Employee Assistance Program thru Blomquist-Hale and HPC Fitness Center/Recreation facilities;see https://humanresources.utahtech.edu/newemployee/getting-started/new-trailblazers/ for list of part-time staff employee benefits.
ELECTRONIC APPLICATION PROCEDURES: Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. Applications will be reviewed as they are received until the position has been filled.
If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.
ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University. Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.
Benefits
Utah Tech University offers a variety of miscellaneous benefits and discounts to employees, both for use on-campus and off-campus. No other benefits are offered for this position.
Location: St. George 84770, UT
Job Type: Part-Time Staff
Job Number: 25HRL999-32
Division: Office of the President
Department: President's Office
Opening Date: 11/07/2024
Position Announcement
Provides administrative support to the President's Office staff through campus strategic plan implementation, government and community officials' relationship support, department records management, bookkeeping, processing/coordinating of various office paperwork, event scheduling, and general reception duties for the South Administration Building. Additional information about the area is online at https://president.utahtech.edu.
Responsibilities
- Greet the public and visitors to the South Administration Building, answering phones, taking messages, distributing mail, and directing visitors/guests to the appropriate areas/offices on campus.
- Provide administrative support to the Chief of Staff, Assistant to the President for Government & Community Relations, Assistant Vice President and Chief Compliance Officer, and other South Administration office staff. This includes but is not limited to scheduling meetings and reserving rooms, copying, unlocking doors, ordering supplies, event planning and management, and other tasks as needed.
- Work closely with the President's Office by assisting with recordkeeping, bookkeeping, attending meetings and taking/distributing minutes, and other projects as assigned.
- Maintain proficiency in use of University database systems, such as Banner, Event Management Software/Systems, Desktop Publishing software, etc.
- Prepare purchase requisitions, check requests, and travel authorizations and claims. Assist with ordering office supplies, equipment, copy paper, maintenance agreements for copy machine, etc. as needed.
- Use EMS system software and coordinate with the Central Scheduling office for reservation requests of the South Administration Conference Room for employees, students, community members, etc.
- Assist with updating department web pages; may assist in designing flyers, brochures, and other materials for President's Office staff.
- Serve as liaison by collaborating with various offices, including University Marketing & Communication (UMAC), Human Resources, Office of Institutional Effectiveness, Athletics, and others.
- Assist department advisors with acquiring signatures on various forms and paperwork that flows in and out of the President's Office. Plan and coordinate annual university strategic plan report-out in conjunction with the Office of Institutional Effectiveness and provide other support as needed.
- Perform other duties as assigned.
- High School Diploma/GED, with some college coursework and/or post-secondary certificate, required; Associates or Bachelor's degree preferred.
- Three years' office experience required; experience working in higher education preferred.
- Good working knowledge of computer software such as Word, PowerPoint, Excel, Desktop Publishing, Internet, basic website design/maintenance, and email. Knowledge of University operating systems such as Banner, Argos, EMS software, etc. is preferred.
- Ability to interact with faculty, staff and students at all levels while in a fast-paced environment, remaining flexible, proactive, and efficient, with a high level of professionalism and confidentiality.
- Knowledge of English grammar, punctuation, and correspondence forms.
- Knowledge of general office practices, procedures, and equipment including office machines, inventory, and ordering supplies.
- Moderate knowledge of financial recordkeeping preferred.
- Ability to communicate effectively, both orally and in writing, and to establish and maintain effective working relations with students, faculty, students, and community members.
POSITION DETAILS, COMPENSATION AND BENEFITS: Part-time hourly staff position ( 20-29 hours/week). Hourly rate of $16+/hr depending on qualifications and experience. Free access to Employee Assistance Program thru Blomquist-Hale and HPC Fitness Center/Recreation facilities;see https://humanresources.utahtech.edu/newemployee/getting-started/new-trailblazers/ for list of part-time staff employee benefits.
ELECTRONIC APPLICATION PROCEDURES: Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. Applications will be reviewed as they are received until the position has been filled.
If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.
ABOUT THE UNIVERSITY: Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University. Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:
- Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury -titleix@utahtech.edu, HCC 579, 435-652-7747.
- Deputy Title IX Coordinator: LaShun McGhee -titleix@utahtech.edu, 435-652-7731.
- U.S. Department of Education, Office of Assistant Secretary for Civil Rights,ocr@ed.gov, 800-421-3481.
- U.S. Department of Education, Denver Regional Office,ocr.denver@ed.gov, 303-844-5695.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.
Benefits
Utah Tech University offers a variety of miscellaneous benefits and discounts to employees, both for use on-campus and off-campus. No other benefits are offered for this position.
