Purchasing Coordinator
Posting Number: req20732
Department: University Animal Care
Location: Main Campus
Address: Tucson, AZ USA
Position Highlights
University Animal Care at the University of Arizona is in search of a Purchasing Coordinator. The Purchasing Coordinator will build strong working relationships with vendors and staff to ensure the timely procurement of goods and services needed for the daily operations of the department in accordance with prescribed purchasing regulations and procedures governing animal research and UA policies. Focus on customer service and vendor relations will be key to maintaining smooth day-to-day operations. The incumbent will use an inventory management system to track the entire procurement life cycle for non-animal items for the unit; ensuring feed, bedding and supply levels necessary to maintain operations and ensure levels are sufficient to meet regulatory, accreditation and emergency standards.
Compassion for Animals, Hope for People
University Animal Care (UAC) manages multiple centralized animal facilities at the University of Arizona and oversees the campus wide animal care and use program. UAC provides assistance to scientists, physicians, staff, and students who have received Institutional Animal Care and Use Committee (IACUC) approval to perform research, testing, or educational studies on animal subjects. UAC ensures humane and appropriate animal care and use by providing for the animals daily needs, veterinary care, and monitoring the use of the animals by principal investigators, technical personnel, and students. UAC is devoted to maintaining a safe environment that minimizes the risk of disease or injury to the animals and the personnel who work with them. UAC maintains accreditation by AAALAC International, the gold standard for animal care and use programs.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
Duties & responsibilities:
* Purchase feed, bedding, medication, equipment, PPE, and other supplies for department operations
* Using order reports and working with facility managers at multiple locations to forecast supply needs
* Track orders from placement to delivery
* Coordinate with the Materials Handler for receiving, daily inventory and distribution of supplies
* Research, evaluate and identify suppliers to ensure they meet department and university price, quality and reliability standards
* Purchase drugs and supplies requiring veterinary approval for department customers
* Prepare financial documents needed before and after procurement
* Ensure that all proper documentation is provided to the business office for payment and reconciliation purposes
* Responsible for appropriate record keeping following department and university requirements
* Establish and maintain an order and inventory management system
* Research, evaluate and identify vendors for capital equipment needs and work with the vendor(s) and PACS to get equipment ordered- Confers with unit and vendor regarding the specifications, timing and delivery of all equipment
* Act as main contact for all non-animal vendors
* Backup other positions in the procurement unit as needed
* Additional duties may be assigned.
Knowledge, skills & abilities:
* Customer service and relationship building
* Effective communication
* Adaptability and flexibility
* Time management
* Ability to perform work under minimal supervision with assigned general expectations
* Skill in the use of personal computers and related financial and statistical software products
* Excellent organizational and interpersonal skills
* Ability to multi-task and problem solve
* Knowledge of University of Arizona policies and procedures
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience is required and a minimum of 3 years of relevant work experience is required.
Preferred Qualifications
- Prior experience in purchasing and inventory management
- Experience with cost accounting coding
- Exerience with university financial systems
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Veterinary and Animal Care
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $47,356 - $59,195
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade
6
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$47356
Grade Range Midpoint
$59195
Grade Range Maximum
$71034
Career Stream and Level
PC2
Job Family
Animal Care
Job Function
Veterinary & Animal Care
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies: 1
Contact Information for Candidates
Rebecca Schwartz
bschwartz@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
