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The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. The Pierce College District is committed to being an anti-racist institution; to truly be anti-racist, we must work deliberately to eliminate barriers that have prevented the most promising and capable students from entering and thriving in college.

Reporting to the Director of Fiscal Operations, the Fiscal Budget Manager (Budget Analyst 4) is a supervisor within the District’s Fiscal Services Department responsible for reviewing, monitoring, analyzing, and processing budgetary data. The incumbent will track revenue and expenditure activities, ensuring compliance with the approved budget and directives from the Office of Financial Management and State Board for Community and Technical Colleges.

The Fiscal Budget Manager will serve as the primary point of contact for budget information and related compliance issues, accounting rules, and policy implementation. The incumbent will supervise staff responsible for capital budget analysis, grants and contracts accounting, and accounts receivable. The incumbent will collaborate with the Director of Fiscal Operations to help determine fiscal year budgets, considering fund allocations, revenue sources, applicable bargaining agreements, and State requirements.

This position requires regular and consistent attendance. Once established, this position is eligible for up to three (3) days of remote work.

The Fiscal Budget Manager will be responsible for the following but not limited to:District Fiscal Services – Budget Operations

• Oversees the reconciliation and tracking of budgeted funds throughout the year, including initial and revised allocations. Ensures that these allocations are used for their intended purposes, not overspent, appropriately recorded, and that any unusual activity is noted and reported to the Director of Fiscal Operations for revision or corrective action. Activities include reviewing, monitoring, analyzing, and processing budgetary data for appropriations, programs, and limitations established by the State or the Board of Trustees. Upon direction, makes fiscal transfers. 
• Tracks revenue and expenditure activities through funding categories to ensure compliance with the approved budget and any directives from OFM and SBCTC, including earmarking, and is responsible for reviewing and updating the District’s Signature Authority tracking sheet in compliance with the District's Signature Authority memorandum.
• Determines deadlines and plans staffing requirements for special fiscal projects, as assigned by the Vice President of Fiscal Services or the Director of Fiscal Operations.
• Reviews budget for hiring requests and verifies funds are available and correctly coded in coordination with the Human Resources department and the Payroll Office.
• Makes recommendations to the Director of Fiscal Operations and the Associate Vice President of Fiscal Services for mid-year budgetary revisions or other appropriate actions.

Budget Development and Coordination: 

• Under the direction of the Director of Fiscal Operations, the Fiscal Budget Manager analyzes initial and projected fund allocations and local revenue sources to determine the base of the prospective fiscal year budget.
• Reviews the results of salary negotiations with represented faculty, including the salary advancement schedule. Reviews the annual wage increase provided by the State. Implements models to calculate budgeted impacts, individually, aggregated by program, and by campus. Designs and distributes planning excel workbooks based on the current fiscal year experience, predicted changes in programs, and salary & benefit adjustments which are provided to District budget coordinators. Aggregates the calculations of amounts required to fund full-time faculty salary changes, part-time faculty hires, and related benefits expenditures. Coordinates the modification of the budget for programs as necessary. Distributes the proposed funds between campuses and operations divisions to accurately represent the changes within the fiscal budget.
• Serves as a member of the District budget team and is responsible for providing information and advice relevant to the budget presenters and deliberations. Tracks budget changes approved by the budget team and participates in presentations of the budget information to the District Policy and Governance Cabinet.
• Assist the Director of Fiscal Operations and the Associate Vice President of Fiscal Services in finalizing the proposed budget for the Board of Trustees. This may include reviewing, analyzing, and summarizing budget data or preparing a narrative justification or explanation of changes to the budget.
• Coordinates the publication of budget information during budget development and the approved fiscal year budget to the college community via intranet and other available media.
• Provides the State Board for Community & Technical Colleges (SBCTC) with reports and information to prepare biennial funding requests to the State based on current biennium experience and predicted changes in programs and operations. Identifies campus and District-specific budget requests for funding. 
• Reviews and analyzes supplemental allocations from SBCTC and coordinates the appropriate organizational coding to the chart of accounts.

Leadership & Supervision: 

• Oversees staff responsible for capital project budget analysis, grants and contracts accounting, and accounts receivable. Interviews prospective new hires, trains employees, assigns and schedules work-related tasks, reviews and approves leave requests, conducts annual performance reviews of assigned staff, and recommends disciplinary actions.
• Provides opportunities for individual professional development through training opportunities, coaching, and meaningful and timely work performance evaluation.

Policy, Procedures, and Communications: 

• Serves as the primary resource for budget information and related compliance issues, accounting rules, or policy implementation. This includes the provision of guidance to staff for long-term cyclical requirements or as a part of the budget process, including annual training to budget coordinators across the district in the use of the planning workbooks. 
• With the Grants and Contracts Accountant, oversees the policy interpretation for Grants & Contracts on behalf of the District.
• Monitors the budget and grants policy environments and recommends policy and procedure updates to ensure continued compliance with State and Federal laws, regulations, and fiscal policies of the State Board for Community and Technical Colleges.

Reporting: 

• Ensures fiscal staff meets internal and external budgetary reporting requirements for budgets, grants, and contracts promptly, internally and externally. Is responsible for the twice-weekly budget and monthly dashboard reports for the Executive Team and the Board of Trustees. 
• Provides reconciliation reports, indirect cost rate analysis, and other financial management reports as requested by senior management. May assist the Financial Reporting and Compliance Specialist in completing external reports with State or Federal entities.

Teamwork & Coordination: 

• Participates in weekly manager meetings and supports other managers across the department as needed.
• Fosters partnerships with other colleges in Pierce County and statewide, as appropriate to topics of interest to the district. As required, serves on various committees or task forces throughout the District, SBCTC System, or State.