Grant and Contract Analyst
Posting Number: req20718
Department: Sponsored Projects Services
Location: Main Campus
Address: Tucson, AZ USA
Position Highlights
Sponsored Projects Services at the University of Arizona is in search of a Grant and Contract Analyst. At Sponsored Projects Services, the Postaward Services team advances the University of Arizona's research mission by providing accounting and grant administration analysis for our world class researchers. Come join a team of 58 with tremendous career advancement opportunities, including senior, principal, and manager positions. Performance benefits include flexible schedules and remote work from within southern Arizona. We value diverse skills and experience, and your qualifications could add exceptional value to our team. If you're passionate about what you could accomplish here, we'd love to hear from you.As a grant and contract analyst, you will be responsible for analyzing externally funded grants and contracts, creating and monitoring financial accounts in the University systems, accounting reconciliations and preparation of invoices and financial reports, aged accounts receivable, cash management, account closeout, and interaction with sponsoring agencies and university personnel.
Sponsored Projects Services (SPS) and the Office of Research Contracts (ORC), units of Research, Innovation & Impact (RII), assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources. Our mission is to support and enhance the University's reputation while working to achieve strategic goals with broad services in the following areas: Proposal Development and Submission, Contracting, Postaward Management and Administrative Guidance.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Duties & responsibilities:
- Award/account management:
- Interpret
complex award terms and conditions such as obligations of funding,
expenditure allowability and prior approval requirements. Review and
analyze external funding documents for acceptance approvals,
completeness, and compliance with University procedures. Create and
maintain award data in the University research and financial
administration system. This includes identifying terms and conditions
such as period of performance, budget authorization, invoicing,
reporting, carryover, closeout requirements and budget/expense
restrictions. Use multiple online systems for award acceptance and
management.
- Interpret
- Invoicing and Financial Reporting:
- Prepare
complex invoices, financial reports, invention reports and other
administrative reports using University systems and other resources.
Manage the collection and allocation of cash received from these
reports. Closeout awards in the financial and research systems according
to sponsor and University requirements.
- Prepare
- Expenditure Monitoring:
- Review,
monitor and approve expenditures to ensure alignment with budget and
scope of work. Foster an atmosphere of compliance with generally
accepted accounting principles, University policies and sponsor
policies. - Complete
reoccurring monthly monitoring duties of: Deficit review expired
account review, accounts receivable status, cash balance review,
backstop report, administrative system exception report, monthly budget
and financial adjustment log.
- Review,
- Additional duties may be assigned.
Knowledge, Skills and Abilities:
- Capacity to learn and work independently, including in a remote work environment
- Ability to communicate effectively verbally and in writing
- Organization and time management skills
- Attention to detail and follow-through
- Accounting and financial management practices and principles
- Proficiency
with computer systems; particularly Microsoft Excel, Outlook, Adobe
PDF. Ability to learn new systems and adapt to changes.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through experience and 1 year experience.
- Federal regulations require that the incumbent be a U.S. citizen, legal permanent resident, or have another protected status under 8 U.S.C. 1324b(a)(3) to be ITAR/EAR compliant.
Preferred Qualifications
- Experience with UA or other university financial, research and database reporting systems
- Experience preparing accounting reconciliations and analyzing transactions and data pertaining to proposal, grants and contracts administration
- Experience with laws and regulations pertaining to proposal, grants and contracts administration
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Research
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $53,039 - $66,299
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade
7
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$53039
Grade Range Midpoint
$66299
Grade Range Maximum
$79558
Career Stream and Level
PC1
Job Family
Grant & Contract Admin
Job Function
Research
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies: 1
Contact Information for Candidates
Marcel Villalobos; 520-626-6311
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.