*Experiences Coordinator
242577
Organization: Special Events
Job Location: Oklahoma-Norman-Norman Campus
Schedule:
Work Schedule: Variable based on the needs of the department
Work Type: Onsite
Salary Range: Targeted salary $50,000 annual based on experience
Benefits Provided: Yes
Required Attachments: Resume, Cover Letter
Job Description
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Are you passionate about creating memorable experiences and have a knack for coordinating logistics seamlessly? If so, then join our dynamic team at OU that provides high visibility and engaging events for the OU community it serves. Using exceptional organizational skills, stellar communication and the ability to manage multiple tasks simultaneously; witness, assist, and guide the vision of campus events come to life. Help us continue to reinforce the pride in OU and unite our community with the highest caliber and most vibrant events our team can imagine!
Essential Duties:
- Coordinates events in the Division of Marketing and Communications.
- Oversees logistics for Commencement, dinners, luncheons, receptions, dedications, groundbreaking ceremonies, conferences and other university events.
- Creates proposed budgets for events; proposes revisions to reduce costs and maximize efficiency.
- Monitors and responds to email inquiries for each event.
- Serves as liaison with Facilities Management, Campus Safety, OU Catering, and other vendors
- Works closely with graphic artists on event invitation design and other event-related graphics.
- Creates Qualtrics surveys for RSVP collection, pulls reports, and manipulates data.
- Manages guest lists.
- Creates and disseminates invitations via Mailchimp.
- Performs various duties as needed to successfully fulfill the function of the position.
Job Requirements
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Required Education: Bachelor's Degree, AND:
- 24 months experience in event planning and coordination, outreach or public relations.
Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months experience
Skills:
- Strong oral, written, and interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
- Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources
- Large-scale event safety and security knowledge
- Ability to establish priorities, meet deadlines, and make procedural decisions and judgements
- Ability to adapt and deliver safe evets that follow OU policies and procedures
- Ability to take initiative and thrive in a fast-paced work environment
- Highly organized and able to handle multiple projects and deadlines
- Able to work well with interdepartmental teams and initiatives
Certifications:
- Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days of hire date.
Advertised Physical Requirements:
- Ability to engage in repetitive motion and communicate effectively
- Standard office environment.
- Flexibility and ability to manage priorities and conflicting time demands.
Department Preferences:
- 36 months of event coordination experience.
Supervision: None
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Hiring contingent upon a Background Check?: Yes
Special Indications: None
Job Posting: Sep 26, 2024
