Job Listings

Job Summary: The Alabama College of Osteopathic Medicine (ACOM) is seeking a highly motivated and experienced professional to fill the role of Registrar. The Registrar reports to the Associate Dean of Student Services and is responsible for overseeing all functional duties of the Office of the Registrar. This includes supporting the academic initiatives and programs of the College, maintaining the accuracy and security of permanent academic records for current and former students, and ensuring compliance with FERPA and federal enrollment reporting requirements mandated by the Department of Education and accrediting bodies.

Position Details:The Registrar reports to the Associate Dean of Student Services and has responsibility for, but not limited to, the following:

Duties and Responsibilities:

Leadership and Strategic Planning:

• Provide strategic planning, direction, and supervision for the Office of the Registrar.
• Supervise and manage functions within the Office of the Registrar, including overseeing budgets and assistant/associate registrars.
• Collaborate with the Associate Dean of Student Services, Vice President of Institutional Effectiveness, and other college personnel to plan, coordinate, and evaluate policies, systems, and activities.

Compliance and Recordkeeping:

• Ensure compliance with recordkeeping standards and college policies, aligning with AACRAO, FERPA, Veterans Administration, and Department of Education regulations.
• Maintain the accuracy and security of permanent academic records for current and former students.
• Serve as the official responsible for FERPA compliance and federal enrollment reporting activities required by the Department of Education and accrediting bodies.

System Management and Implementation:

• Implement and manage a new Student Information System, including ACOM student academic plans and the ACOM catalog application.
• Oversee the student information system, electronic records storage, registration, student academic records, transfer credit, degree audit and clearance, graduation certification, licensure certification, and citizenship requirements.

Academic and Administrative Support:

• Work collaboratively to create the academic calendar for approval by the faculty and administration, and update the college catalog.
• Formulate, seek approval for, administer, and interpret academic policies/procedures/regulations to faculty, staff, students, and the external public.
• Provide training to college employees to ensure accurate, consistent, and efficient application of policies.

Student and Faculty Services:

• Foster a student-centered environment that supports student success and retention.
• Assist the Associate Deans in planning events such as orientation, the white coat ceremony, Residency Match, degree conferral, and commencement ceremonies.

Financial Aid and Enrollment Reporting:

• Support the Office of Financial Aid through accurate enrollment reporting to the National Student Loan Data System (NSLDS), timely registration, and documentation of changes in enrollment status.

Liaison and Committee Participation:

• Serve as a liaison with accrediting officials, professional organizations, and external entities related to student records.
• Serve on various college committees as requested.
• Perform other duties as assigned by the Associate Dean of Student Services.

Knowledge, Skills, and Abilities:

• Expertise in implementing and managing a Student Information System (SIS)
• Ability to interpret and apply federal and state laws, accreditation standards, and other regulations to application, admissions, and enrollment processes
• Understanding of best practices in academic records management
• Ability to work independently and manage projects from inception to completion
• Ability to apply research data to admissions and enrollment strategies
• Strong attention to detail, organizational skills, and record privacy
• Excellent interpersonal skills, including oral and written communication, flexibility, patience, conflict management, diplomacy, and teamwork
• Proficiency in Microsoft Office and database management
• Preferred experience with higher education information systems

Position Qualifications:

• Master’s degree from an accredited institution of higher learning
• Demonstrated experience in student information system management
• Proficiency in copywriting and editorial skills
• Strong computer and data management skills
• Ability to travel as needed
• Effective written and oral presentation skills
• Minimum of 5 years of relevant work experience

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