Job Listings

*Sr. Student Program Specialist

University of Oklahoma
Job Location:
Administrative Assistants
* Job Number:

Organization: Civil Eng.
& Environmental Sci

Job Location: Oklahoma-Norman-Norman Campus


Work Schedule: 8 AM - 5 PM Monday - Friday

Work Type: Onsite

Salary Range: Targeted salary $38,000, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description


The position is the primary contact for graduate and undergraduate student processes. This includes administrative needs for admissions, enrollment, classroom scheduling, advising, assessment, and student records. Processes graduate and undergraduate program modifications.

Job Duties:

  • Reviews graduate student applications
  • Maintains graduate student data base/student files
  • Serves on Graduate Studies Committee
  • Schedules undergraduate student advising sessions and undergraduate student exit interviews
  • Serves on Scholarship Committee and processes scholarship awards
  • Processes course and program modifications
  • Prepares and maintains classroom/course schedules
  • Assists with graduate and undergraduate assessment
  • Covers front desk as needed
  • Assists with functions such as scholarship awards luncheon, visiting council meetings, convocation, seminars, and conferences.
  • Participates in planning and implementation of orientation for new students.
  • Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements


Required Education and Experience: High School Diploma or GED, AND:

  • 12 months office clerical experience


  • Proficient navigating and maintaining databases
  • Detail oriented and able to handle multiple projects and deadlines
  • Able to communicate well and build rapport quickly with students, faculty and staff
  • Able to produce reports and complete work within deadlines
  • Strong initiative to solve problems
  • General office skills such as handling a multi-line phone, coordinating conference calls, copying, faxing, filing, and dealing with mail and package handling services
  • Customer service
  • Ability to accurately read and understand written materials and instructions
  • Ability to work effectively and efficiently as a member of a larger team


  • Valid driver's license required for travel.

Department Preferences:

  • B.S. degree
  • Familiarity with University systems (ONE, Course Leaf, Degree Navigator, Canvas, Slate)
  • Advanced Excel skills with the ability to build and manipulate spreadsheets.
  • Familiarity with OU Policies and Procedures
  • Proficient in Microsoft Office

Working Conditions:

  • Frequent exposure to pressure caused by deadlines and busy periods
  • Ability to sit for long periods of time and engage in repetitive motions
  • Ability to engage in repetitive motion and communicate effectively
  • Ability to express oneself and exchange information with others orally and in written form

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jul 10, 2024

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