Job Listings

(Hybrid) Undergraduate Academic Advisor - School of Art and Design - College of Creative Arts and Media

West Virginia University
Job Location:
Academic Advising


The School of Art and Design in the College of Creative Arts and Media at West Virginia University is currently accepting applications for a (Hybrid) Undergraduate Academic Advisor.

About the Opportunity

As a (Hybrid) Undergraduate Academic Advisor, you will serve as a primary point of contact for the School of Art and Design majors and prospective majors and their parents, reporting to the Associate Dean of Student Success and Enrollment regarding their academic curricula and assisting with recruiting activities when necessary. This position advises approximately 300 to 325 undergraduate students in the School of Art and Design and shared majors. 

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week 
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year or more based on years of service (employee leave)
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What you'll do:

  • Conduct one-on-one advising sessions with students to explore career goals, explain program requirements, and provide a detailed course plan based on the student's strengths and career aspirations.
  • Employs a combination of appreciative, developmental, intrusive, and prescriptive academic advising to assist students in persistence and completion of a degree. 
  • Explain to students which courses to select based on their financial aid package and build schedules with the necessary degree-pursuant courses. 
  • Analyze students' schedules to ensure they will pass a Veteran or a Financial aid audit; make recommendations on alternate coursework that will allow students to maintain their aid and progress toward graduation.
  • Provides advising and counseling to students who are in mid-year academy, on probation, on deferred suspension or who have been reinstated after suspension. 
  • Monitor students' progress in the major (90-credit checks, benchmark reports), early alert, and mid-semester grades. Based on the data collected, contact students and make recommendations for graduation.
  • Identify and provide timely outreach for at-risk students to assist in college/university/school retention initiatives. Provide follow-up advising for those students. 
  • Assist students in analyzing and identifying solutions to academic problems; identify personal issues and report issues to the Associate Dean of Student Success, School Directors, Office of Student Life, etc.
  • Research and interpret the WVU Undergraduate Catalog and CCAM policies and procedures for the purpose of assisting students matriculating to degree programs, academic majors and academic minors. 
  • Utilize student information systems (i.e. Banner and Navigate) to track and monitor academic history and in-progress work. 
  • Assist students with the transition from high school to college through formal convocation and orientation programs. 
  • Serve on college/school and/or university-wide task forces/committees that impact student success at WVU.
  • Actively participate in college/school/university workshops on advising and undergraduate performance. 
  • Assist students with transfer/transient credits, conduct a preliminary evaluation of transfer credits, and identify how work completed applies to WVU/CCAM programs of study.
  • Conduct outreach to students who are identified as at risk during early alert and midterm grade reporting processes and make referrals to academic, career, and other support services.
  • Assist the student services team in Open Houses, New Student Orientation, Admitted Student Days, building tours and other recruitment events. 
  • Serve as the School of Art and Design lead in assisting students with the transient/transfer approval process.
  • Teach ART 191 to First-Time Freshmen as necessary.
  • Serve as the ART 191 organizer/lead as needed. Update course materials as needed and schedule guest speakers for all ART 191 sections as needed.

  • Master's degree in relevant field, or an equivalent combination of education and experience. 
  • A minimum of one (1) year of experience involving:
    • Advising or counseling students.
    • Academic or student support services.
    • Student information systems.
  • Organizational skills needed to coordinate and monitor undergraduate advising.
  • Critical thinking skills and ability to think strategically.
  • Demonstrated understanding of professional conduct and business practices and the ability to exhibit discretion and sound professional judgment.
  • Demonstrated excellence in written and oral communication.
  • Demonstrated ability to act independently to accomplish tasks and implement solutions to problems without supervision. 
  • Knowledge or ability to learn to work with Banner, Degree Works, and Navigate
  • Ability to work with an academically and culturally diverse group of students.
  • Ability to synthesize data trends (enrollment, grades, advising) to identify patterns and propose action based on those findings.
  • Proficient with Microsoft Office (Excel, PowerPoint, Word).
  • Experience with different forms of academic advising (appreciative, developmental, intrusive, etc.)

About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position. 

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.


Job Posting: Jul 10, 2024

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes

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