Job Listings

Senior Office Assistant-Division of Rural Affairs

Company:
Texas Tech University Health Sciences Center
Job Location:
Category:
Administrative Assistants
Type:
Full-Time
Lubbock

38153BR

Position Description
Performs clerical duties of a specialized or technical nature, which may be performed in a variety of settings. Responsibilities may include basic bookkeeping, typing, word processing, filing, sorting, posting, verifying, recording, and data coding and processing of moderate complexity. A general understanding of organizational policies and procedures and some expertise in the area of assigned work is required. Duties are performed under direction within established policies and procedures with job performance based upon completion of assigned tasks.

Campus
HSC - Lubbock

Department: Rural and Comm Health Lbk

Major/Essential Functions
  • Assist with department business staff with purchasing and other items, as needed. Completes procurement card transactions, POs, and other financial documents, as required.
  • Prepares travel documents, amends travel requirements while traveler is traveling and completes travel vouchers upon return. Occasionally coordinates travel arrangements for directors and supervisors.
  • Coordinates, priorities, and schedules routine and emergency appointments.
  • Assures Director and other staff have necessary information for meetings, conferences, and other activities.
  • Prepares agenda, gathers documents and information, and prepares minutes for meetings, as requested.
  • Assures Director has necessary information for meetings, conferences, and other activities.
  • Answers phones, processes incoming and outgoing correspondence and tracks status of all correspondence.
  • Draft, proof, edit correspondence, speeches, independently for readability, grammar, punctuation, spelling; and replies to correspondence, as assigned.
  • Maintains accurate and timely filing system including shredding items and digitally scanning.
  • Completes special assignments with latitude to exercise independent judgment. Assists with planning and implementation, as required.
  • Places work orders and housekeeping calls and coordinates calls, repairs, and coordinates calls, repairs, and cleaning as needed for work spaces, office equipment and technology services.
  • Make arrangements for official guests and receives visitors, as required.
  • Ability to plan, organize and control the work of multifaceted office.
  • Proficiency in Microsoft office applications (Word, Excel, PowerPoint,).
Occasional Duties
Other duties as assigned.

Required Qualifications
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. One year clerical experience. Additional education and/or related experience to equal one year may substitute on a year for year basis.

Preferred Qualifications
  • Experience maintaining or supervising complex records; to assemble and organize data of a complex nature, as well as preparing and submitting required reports from such records.
  • Experience dealing with the State of Texas Travel and Purchasing policies and procedures.
  • Five (5) years of general office work experience(typing, using a computer, copying, filing, answering phones).
Required Attachments
Resume / CV

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Pay Basis: Hourly

Pay Grade Minimum
Salary commensurate with education, experience and/or skills.

Pay Grade Maximum
Salary commensurate with education, experience and/or skills.

Schedule Details
Monday - Friday 8 am - 5 pm

Travel Required: Up to 25%

Does this position work in a research laboratory?: No

Air Force Specialty Code
3A1X1, 8A200

Army Military Occupational Specialty Code
36B, 42A, 56M

Marine Military Occupational Specialty Code
0111, 6046

Navy Enlisted Classification Code
AZ, RP, YN
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