Job Listings

Administrative Assistant for Health and Human Performance

Company:
Utah Tech University
Job Location:
Category:
Administrative Assistants
Type:
Full-Time
Salary: $35,200.00 Annually

Location: St. George 84770, UT

Job Type: Full-Time Staff

Job Number: 25CLS941-1

Division: College of Health Sciences

Department: Health & Human Performance

Opening Date: 07/09/2024

Closing Date
7/28/2024 11:59 PM Mountain

Position Announcement

Provide administrative support to the Health & Human Performance (HHP) department chair, faculty, and staff through outstanding customer service to faculty, staff, students, and the general public. This position oversees HHP department reception and serves as office manager of a rapidly growing department that offers a variety of courses for students on campus, within the new Human Performance Center. Information about the department can be found online at https://health.utahtech.edu/health-human-performance/.

Responsibilities
  • Support department chair with all duties, including but not limited to scheduling of courses, tracking budgets and other financial data, placing maintenance requests, and taking minutes at departmental meetings.
  • Support department by assisting instructors with typing, making copies, preparation of course syllabi, etc.
  • Assist in answering phones, receiving messages, and directing students and visitors to the proper areas of campus.
  • Prepare and track department purchase requisitions, reconcile purchasing card statements, coordinate department travel authorizations, travel claims, and travel arrangements, as well as other University forms and processes, as needed.
  • Assist with part-time faculty and staff hiring process, including paperwork gathering, collection, and processing with the Human Resources office.
  • Maintain and oversee inventories of equipment and supplies for the department.
  • Assist faculty with book orders and course materials from publishers and/or through the University's Campus Store.
  • Assist in requesting examination copies for instructors.
  • Assist department faculty and staff with office set up, scheduling of classrooms/conference rooms in Event Management System, and scheduling/catering for departmental events. Assist department faculty and staff with administrative needs as requested.
  • Perform other duties as assigned.
Qualifications
  • High school diploma/GED, with some college coursework and/or a post-secondary certificate, required; Associate's degree preferred.
  • Two years' office experience required; experience working in higher education preferred.
  • Must be well-organized, flexible, and enjoy the administrative challenges of working with a number of courses/programs, as well as being attentive to detail.
  • Ability to interact with staff and students at all levels, while in a fast-paced environment, remaining proactive and efficient, with a high level of professionalism and confidentiality.
  • Financial record-keeping experience and administrative support staff experience preferred.
  • Strong computer skills in word processing, spreadsheets, desktop publishing, internet, and email.
  • Knowledge of English grammar, punctuation, and correspondence forms.
  • Knowledge of general office practices and procedures, including office machines, inventory, and ordering. 
Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time non-exempt staff (overtime-eligible) position. Annual salary of $35,200, and a desired start date of August/September 2024. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins July 29, 2024Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.  

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 250 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.  

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:
  • Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@utahtech.edu, HCC 579, 435-652-7747.
  • Deputy Title IX Coordinator: Jennifer Larimore - titleix@utahtech.edu, 435-652-7731.
For further information regarding non-discrimination, please visit https://titleix.utahtech.edu/ or contact:
  • U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
  • U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.
The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at https://utahtech.edu/right-to-know/ and https://police.utahtech.edu/clery-act/.  

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.

Benefits

Click here to visit https://humanresources.utahtech.edu/employee-benefits/ to learn more about the wonderful benefits available to you as a Utah Tech employee!

Highlights from Utah Tech's benefits package include:
  • 14.2% retirement contribution, paid 100% by the employer (no match required), vested on day 1 of full-time employment;
  • Regular undergraduate tuition waiver (paid at 100%) for employee, spouse, and unmarried dependent children to take courses at Utah Tech;
  • Full medical, dental, and vision plans, with low employee-paid premiums, that begins on day 1 of full-time employment;
  • Flexible Spending Accounts or Health Savings Accounts available;
  • Employer-paid basic life insurance & disability insurance coverage from day 1 of full-time employment;
  • Generous staff leave accruals, plus 12 paid holidays per calendar year.
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