Job Listings

Program Manager, CME and Accreditation (College of Medicine - Phoenix)

Company:
The University of Arizona
Job Location:
Tucson, 85724
Category:
Assessment, Accreditation, and Compliance
Type:
Full-Time

Posting Number: req19919

Department: COM Phx Campus Administration

Location: Greater Phoenix Area

Address: 475 N. 5th Street, Phoenix, AZ 85004 USA

Position Highlights

This role will initiate the College's inaugural "CME and accreditation office" within the Office of Academic and Faculty Affairs (OAFA). The program manager will be a vital member of the office. This role will be the subject-matter expert and direct, ensure quality and expand the College's CME programs. This person will be responsible for assisting in all conflict of interest and conflict of commitment processes. A key focus of the role will be ensure that all CME activities meet the regulatory requirements, processes established by the Accreditation Council for Continuing Medicine Education (ACCME) and implement CME events in collaboration with marketing and facilities. This position is envisioned as the first of three positions to build out the CME efforts of the College over then next few years.

In addition, this person is critical in helping the office oversee the LCME required shared governance committees of the College and ensure faculty-related LCME accreditation documentation is maintained appropriately. They will be responsible for collecting and maintaining faculty data as well as contributing to the workflow, reporting and communications needs of the office. This position will assist with process improvements and strategic planning in the office and in collaboration with other units in the College.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

CME Office Support:

  • Work with all coordinators and activity directors, in conjunction with the CME Office, to ensure appropriate compliance with Accreditation Council for Continuing Medical Education (ACCME) requirements and standards for regularly scheduled series (RSS) and live and enduring materials (online).
  • Serve as the CME subject matter expert (SME) at the college and confer with all staff and clientele to provide technical advice, problem-solve and answer questions related to the CME application and event management.
  • Serve as SME for conflict of interest and conflict of commitment issues that may arise with faculty
  • Provide initial and on-going CME training for College staff and attend required CME trainings, as needed.
  • Interpret ACCME policies, requirements and standards for all College of Medicine - Phoenix staff and external clientele.
  • Review CME applications and other documentation required by the CME Office for the approval of CME activities.
  • Oversee the collection and analysis of CME event announcements, conflict of interest forms, activity evaluation data, and participation data to rectify non-compliant materials and assure compliance with ACCME policies, requirements and standards.
  • File CME event management documentation using electronic directories and manual folders.
  • Assist with on site events as needed.

College Accreditation, LCME and shared governance:

  • Act as SME for College of Medicine - Phoenix LCME accreditation and shared governance programs, as it relates to faculty affairs, which may include college committee formation, annual reporting, annual performance reviews, administrator reviews, academic program reviews, retention reviews, promotion & tenure, AP&T criteria and bylaws.
  • Provide support for college-level standing committees, as needed, which may include scheduling, finalizing and archiving agendas and documenting meeting outcomes.
  • Perform analytical and reporting responsibilities for faculty data as needed to support governance programs and manage archival record keeping practices.
  • Ensure all related materials, including web pages, SOPs, timelines, resources, etc. are reviewed regularly and kept accurate.
  • Support office leadership with management and tracking of assigned projects and research new initiatives in support of governance programs.

Academic and Faculty Affairs Support:

  • Coordinate general faculty meetings including scheduling, finalizing agenda, creating/sending invites, communicating with speakers, compiling/finalizing PowerPoint presentation, finalizing meeting minutes and posting information on appropriate web pages.
  • Prepare faculty data reports to support requests from College leadership, Office of Equity, Diversity and Inclusion (OEDI), Office of the Provost, LCME, AAMC and others. 
  • Develop, conduct and analyze faculty surveys and feedback.
  • Manage stakeholder relations to ensure data accuracy and timely report delivery.
  • Provide support in developing and scheduling office programs/events in accordance with specifications, objectives and funding limitations.
  • Assist with the annual rollover process for DCC titles, as needed.
  • Assist office with questions and back-up support, as needed. Provide back-up promotion training support, as directed.

Other Duties:

  • Work collaboratively with office leadership to document, revise and implement internal and campus-wide policies. This includes developing and maintaining SOPs that support the office's protocols in assigned areas.
  • Coordinate processes and procedures for standardization across the office in assigned areas. This includes developing/maintaining standard operating procedures, templates, guides, policies and web content.
  • Communicate with faculty, department chairs and OFAD leadership regarding the processes and outcomes.
  • Serve on committees, work groups or project teams that support the initiatives set by office leadership. 
  • Compile, analyze and interpret faculty data while leveraging analytics to make recommendations to senior leaders. Manage archival record keeping practices.
  • Provide promotion support to faculty as back up to the department faculty coordinators.
  • Provide backup support for the office, as needed, especially as it relates to entering titles, completing DCC rollover and other UAccess tasks and reports.
  • Assist with other projects and initiatives, as needed, to ensure effective support of the academic mission of the College.
  • Other duties as assigned.

Knowledge, Skills, and Abilities:

  • Proficient to expert in MS Office (Word, Excel, PowerPoint).
  • Excellent written communication skills.
  • Ability to problem solve and make decisions.
  • Ability to communicate effectively with different groups/individuals.
  • Expertise in managing multiple and competing demands/projects.
  • Self-starter with the ability to take initiative on projects.
  • Knowledge of and successful application of ACCME requirements/standards.

Minimum Qualifications

  • Minimum of five (5) years of relevant work experience, or equivalent combination of education and work experience.
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Preferred Qualifications

* Prior experience in managing CME events.

* Experience working in a higher education institution.

* Experience working in a healthcare or medical education setting.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $75,540 - $98,201

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

10

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$75540

Grade Range Midpoint

$98201

Grade Range Maximum

$120863

Career Stream and Level

PC3

Job Family

Academic Affairs

Job Function

Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

HR-PHX@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

HigherEd360 is part of the HigherEdJobs network.