Job Listings

Purchasing Officer/Diversity Buyer

Company:
Governors State University
Job Location:
University Park, 60484
Category:
Business and Financial Services
Type:
Full-Time
Salary: $20.72 Hourly

Location: Governors State University, IL

Job Type: Professional/Civil Service Status

Job Number: CS2024000023

Division: Operations

Department: Procurement & Business Service

Closing Date
7/22/2024 11:59 PM Central
FLSA: Non-Exempt

Bargaining Unit
0

Description

Governors State University is seeking to hire a Purchasing Officer/Diversity Buyer to report to the Interim Assistant Vice President (AVP) of Procurement and Business Services and to be responsible for supplier diversity and vendor maintenance. This position serves as a liaison between major campus units and the Procurement Office regarding securing quotes/proposals from minority firms. This position is also the initial contact regarding construction bids, and RFPs, and use of the Higher Education Procurement Bulletin as a resource for the office. This position creates and review documents related to public solicitation for procurement approval, and other electronic documents and forms required by the State of Illinois. This position reviews requisition related documents and purchase orders/contracts and manages vendor relations. The Purchasing Officer/Diversity Buyer will also be responsible for supplier diversity outreach, vendor identification, and related duties to comply with Illinois Statute. This position will represent  GovState at vendor-related events throughout the State of Illinois.

Essential Responsibilities

20%    Build vendor relationships for diversely owned businesses and IPHEC awarded firms,
which includes attending/participating in vendor related events.

15%    Create/update and maintain spreadsheets, databases, and vendor information as it relates to vendor diversity. This includes managing the contract management database, utilizing the Enterprise Resource Planning (ERP) and reporting systems (Colleague and Webi).

10%    Planning and executing events at GovState as related to supplier diversity. This includes coordinating with University Events, CPA, Catering, Printing, and other GovState departments. This includes inviting vendors, potential vendors, speakers, panelists, and other public universities and state agencies.

10%    Serve as the primary administrator for all executed contract documents in the database. This individual is responsible for reporting to the Interim AVP regarding all renewals and expiring contracts as trained.

10%    Serve as the GovState buyer for the Higher Education Bulletin. This includes the completion of sole source, emergency purchases and exempt purchases. This also includes positing RFP's, bid solicitations and awards.

10%    Create and maintain forms, documents, and minutes for bid-related meetings. Solicit vendors for bids, RFPs through email or electronic communication. Schedule Evaluation Committee review/meetings.

10%    Assist with public bid openings, and scoring, post award information for AVP review and approval. Issuing of executed contracts and purchase orders to awarded vendor.

10%    Responsible for uploading portal information and updating portal.

5%    Other related duties as assigned.

Hourly Wage: $20.72
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/.

Required and Preferred Qualifications

REQUIRED: DOCUMENTATION CONFIRMING HIGH SCHOOL COMPLETION OR EQUIVALENT MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION, COLLEGE/UNIVERSITY TRANSCRIPTS MAY BE SUBSTITUTED. 

Minimum Qualifications:
1. Any one or any combination of the following, totaling one (1) year from the categories below of which six (6) months must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.

AND/OR

B. College credit for course work in any field
  • 30 semester hours equals six (6) months
  • 60 semester hours or Associate's degree equals one (1) year 
  • 90 semester hours equals two (2) years 
  • 120 semester hours or a Bachelor's degree equals three (3) years Master degree or higher equals four (4) years
Note: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public
Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Preferred Qualifications:
  • Bachelor's degree in supply chain, business, marketing, or related field.
  • Three (3) years of administrative experience in an environment which involves problem solving,
  • data gathering and reporting while dealing with all levels of an organization.
  • Familiarity with State of Illinois Procurement Code and Illinois Higher Education Bulletin.
REQUIRED ATTACHMENTS: 
  1. Cover Letter
  2. Resume
  3. List of Three Professional References
  4. High School/GED Diploma or Transcript
Supplemental Information

DOCUMENTATION REQUIREMENT: 

For consideration, applicants are required to attach the following:
1: High School Diploma/GED (College/University transcripts may be submitted as a substitute). 
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist). 

RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date. 

CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met. 

VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
 1: Department of Defense - DD214 / DD215
 2: National Guard - NGB22 Form
 3: Discharge Orders
 4: Reserves - DD256 Discharge Certificate 

Note: Documentation must be received by the closing date of this posting.
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