Job Listings

Payroll Director - Hybrid

Company:
East Carolina University
Job Location:
Category:
Business and Financial Services
Type:
Full-Time

Payroll Director - Hybrid


Position Number 500526
Vacancy Open to All Candidates
Department AFH Payroll
Department Homepage https://financialservices.ecu.edu/payroll/
Advertising Department PAYROLL OFFICE
Division Administration & Finance
Classification Title Accounting Manager III
Working Title Payroll Director
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Anticipated Recruitment Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications. $100,800 - $110,000
Position Location (City) Greenville
Position Type Non-Faculty
Job Category Non-Faculty Audit Business & Finance

Organizational Unit Overview
The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Information Technology and Computing Services, Human Resources, Environmental Health and Campus Safety, Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets, and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for all financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is: To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.

The Payroll Office works closely with the entire campus community to ensure that semi-monthly payrolls for permanent, temporary, and student employees are processed timely and accurately. The Payroll Office provides administration of all payrolls for the University and is responsible for the general accounting functions relating to payroll, including the reconciliation, reporting and remittance of taxes & other amounts withheld. The office also performs data control duties and provides accounting transactions for general ledger posting. Additionally, the Payroll Office is responsible for ensuring that the University is in full compliance with the rules and regulations governing payments to Foreign Nationals, as well as ensuring that University employees working outside of North Carolina are taxed in accordance with applicable state and local regulations. The office maintains compliance with the complex regulations of the Federal and various State governments, as well as University of North Carolina System Office and University policies. Payroll Office personnel work to ensure that all employees are paid timely and accurately, and strive to deliver high quality customer service to each and every University employee.

Job Duties
The Payroll Director reports to the University Controller and manages an Assistant Payroll Director, 2 Payroll Accountants, 3 Payroll Program Associates, 3 Payroll Support Specialists, and a 3-person team supporting the University's timekeeping function. The position interacts regularly with various departments throughout the campus community on pay related matters and works in concert with the University's Systems Coordination and Department for People Operations, Success, & Opportunity staffs to ensure that information is entered, maintained, and processed correctly in the Banner HR/Payroll system. The Payroll Director also serves as the main point of contact on all payroll related matters for the ECU Office of Internal Audit & Management Advisory Services, Office of University Counsel, and University leadership.

The Director guides staff in the completion of bi-weekly pay cycles, as well as off-cycle payments. This includes obtaining information from the UKG timekeeping system, processing employee pay in the Banner Payroll system, and ensuring that appropriate amounts are withheld & remitted to taxing authorities and benefit vendors. As a culmination of the regular payroll process, the Payroll Director is ultimately responsible for the completion of quarterly and annual tax filings, as well as ensuring that all amounts are recorded appropriately in the Banner Finance system.

The Payroll Director also oversees the University's multiple state taxation effort; directing staff on the process of identifying employees potentially working outside of North Carolina, ensuring, or establishing registrations as needed in applicable states, remitting amounts owed accordingly, and completing filings as required by the various jurisdictions.

Additionally, the Payroll Director manages staff responsible for carrying out the evaluation of payments to Foreign Nationals in the Sprintax system and for withholding as necessary on those payments, as well as overseeing staff responsible for the processing of garnishments and the collection of over-payments.

Minimum Education/Experience
Bachelor's degree in accounting, business, finance or other discipline related to the area of assignment with 12 credit hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. Some positions may require additional credit hours of accounting coursework. All degrees must be received from appropriately accredited institutions.

License or Certification Required by Statute or Regulation
None

Preferred Experience, Skills, Training/Education
A demonstrated history of serving as the ultimate decision-maker for the payroll related operations of an organization is preferred.

Experience overseeing the payroll function in an advanced ERP system, as both user and programmatically, is highly preferred – with emphasis on programmatic expertise.

Extensive working knowledge of Federal taxation and labor regulations is preferred. This includes not only standard collection, remission and reporting processes, but also experience identifying and resolving complex issues.

Experience with multiple state taxation, wage garnishments, collections, and/or international taxation is preferred.

Certified Payroll Professional (CPP) certification is favorable.

Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.

Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Instructions to Applicant
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Job Open Date
07/05/2024

Open Until Filled
Yes

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.

Initial Screening Begins
07/20/2024

Rank Level

Quick Link for Direct Access to Posting
https://ecu.peopleadmin.com/postings/72376

AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


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