Job Listings

Payroll and Benefits Specialist

Unity Environmental University
Job Location:
Unity, 04988
Human Resources
About Unity:

At Unity Environmental University we are on a mission to make environmental education accessible and affordable to all. Our unique model combines a functional hierarchy and project-based structure through our four Sustainable Education Business Units (SEBUs) to promote collaboration and innovation (Distance Education, Sustainable Ventures, Hybrid Learning and the Technical Institute for Environmental Professions). We prioritize our students' needs above all else, offering a variety of modalities, including hybrid, in-person, hyflex, and online. Our innovative and inclusive culture prepares students to tackle real-world challenges and cultivate the next generation of environmental professionals and leaders who can make a positive impact on our world.

Our Mission:

We are dedicated to delivering quality education and experiences that produce outstanding environmentally competent professionals and inspire individuals from all walks of life to steward sustainable ecosystems.

The Opportunity:

The Payroll and Benefits Specialist is an Enterprise position that is responsible for benefits administration and processing payroll. The position works closely with the Associate Director of Compliance and Structural Scalability in support of the Enterprise, and Unity Environmental University's Sustainable Education Business Units (SEBUs).  The Payroll and Benefits Specialist carries out responsibilities in the following functional areas:  benefits administration, payroll and onboarding; training and employment law compliance.

Day to day responsibilities:
  • Processes bi-weekly payroll. Verifies payroll documents and distributes payroll checks.
  • Ensures compliance with the Affordable Care Act (ACA).
  • Manages the Time and Attendance System and acts as point of contact for payroll and timekeeping system.
  • Manage annual W-2 reporting.
  • Monitors PTO in timekeeping system to ensure accuracy.  Creates reports as required.
  • Reviews quarterly 941 reporting for accuracy.
  • Participates in developing unit goals, objectives and systems.
  • Manages transfer of Unity Environmental University DC Retirement Plan contributions to Carrier.
  • Performs benefits administration, including claims resolution, change reporting, and communicating benefits information to employees. Maintains all employment and employee benefit records in a legal and confidential manner.  Reconciles monthly billing.
  • Assists with maintaining compliance with federal, state, and local employment and benefits laws and regulations.
  • Conducts initial onboarding of all new hires and participates in new employee orientation.  Distributes and collects new hire paperwork and ensures applicable information is updated in the HRIS system.  Follows new hire checklist to ensure all records are updated with new hire information.
  • Responds to requests for employee information from employees, auditors, regulatory agencies, credit bureaus, unemployment, and finance companies and those requesting confirmation of an employee's employment, providing only authorized information.
  • Provides accurate and timely data entry and tracking of employee information in HRIS.  Creates reports as needed.
  • Prepares and distributes reports and correspondence as needed including providing information for organizational chart maintenance. 
  • Travels to all Enterprise locations to conduct HR Business as required.
  • Pro-actively communicate challenges, successes, and failures with leadership.
  • Other duties as assigned.
Do you have the skills?
  • Bachelor's Degree in Human Resource Management or Business with at least 1 - 3 years of job-related experience or any similar combination of education and experience.
  • Basic computer skills and knowledge of Microsoft products. Knowledge of payroll systems.
  • Ability to effectively present information and respond to questions from specialists, students, parents, and the general public.
  • Ability to calculate figures and to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to maintain the highest level of confidentiality in all matters concerning personnel records, payroll, investigations and reporting.
  • Strong organizational skills and attention to detail. 
  • Ability to multi-task and establish priorities for meeting deadlines, using time efficiently.
  • Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised.
Preferred skills:
  • SHRM Certified Professional (SHRM-CP).
Location: Pineland Farms, New Gloucester, Maine

Just a half hour from Portland, Unity Environmental University Headquarters, Unity Environmental University Distance Education, The Technical School for Environmental Professions, and the School of Environmental Business & Sustainable Ventures are based at the Pineland Farms campus. The facilities are within easy access to one of the fastest-growing cities for startups in the country.

Work Schedule:

Work hours are specific to the requirements of this position and can include days, evenings, weekends. Working extended hours may be required as needed and Unity Environmental University employees must be flexible and cooperative in fulfilling their responsibilities while meeting the University's needs.

Although at Unity Environmental University Enterprise employees are generally scheduled to work at their base location, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any Unity Environmental University location.

Physical Demands:

While performing the duties of this job, it is regularly required to sit and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The use of either hand for repetitive movements such as grasping, grasping, and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications.

Company Perks:

Unity Environmental University offers a comprehensive and competitive compensation and benefits package for its faculty and staff. Benefits for eligible employees include:
  • Paid holidays off
  • 4 weeks of PTO
  • Medical, Dental, and Vision Insurance
  • Flex work benefit
  • Short- and Long-term disability
  • Life Insurance
  • Retirement Plan with up to 8% match
  • Relocation Assistance
HigherEd360 is part of the HigherEdJobs network.