Job Listings

Office Assistant

Company:
Texas Tech University Health Sciences Center
Job Location:
Category:
Administrative Assistants
Type:
Full-Time
Lubbock

38072BR

Position Description
Performs routine and moderately difficult clerical duties of a specialized nature, which may be performed in a variety of University settings. Responsibilities may include basic bookkeeping, data coding, filing, sorting, posting, verifying, recording, typing, and word processing. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.

Campus
HSC - Lubbock

Department: Registrar Services Lbk

Major/Essential Functions
  • Verify and audit School of Pharmacy students records to ensure accuracy for state and federal reporting
  • Process Oath of Residencies, registration changes, and graduation procedures for schools as needed with an emphasis on School of Pharmacy
  • Monitor and distribute incoming Registrar emails
  • Scanning and indexing documents into Xtender
  • Process incoming mail and mail out transcript requests.
  • Answer department of Registrar main phone number¬†
  • Serve as the main contact for processing electronic transcripts to include, but not limited to, SPEEDE, WES, JST and Parchment
  • Responsible for temp file processing which includes scanning/indexing documents into the electronic temp file and maintaining the accuracy of the file.
  • Assist with enrollment verifications through the National Student Clearinghouse website
  • Serve as main contact and primary respondent to incoming student traffic and requests.
  • Assist Registrar staff as needed with various projects
Occasional Duties
  • Assist with graduation procedures
  • Manage Registrar inventory¬†
Required Qualifications
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent.

Preferred Qualifications
  • Knowledge of Banner student information system.
  • Experience with scanning and indexing documents
Required Attachments
Resume / CV

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Pay Basis: Hourly

Pay Grade Minimum
Salary commensurate with education, experience and/or skills.

Pay Grade Maximum
Salary commensurate with education, experience and/or skills.

Schedule Details
8 AM to 5 PM

Travel Required: None

Does this position work in a research laboratory?: No

Air Force Specialty Code
3A1X1, 8A200

Army Military Occupational Specialty Code
36B, 42A, 56M

Marine Military Occupational Specialty Code
0111, 6046

Navy Enlisted Classification Code
AZ, RP, YN
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