Job Listings

Senior Compliance and Reporting Specialist

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Assessment, Accreditation, and Compliance
Type:
Full-Time
Harvard John A. Paulson School of Engineering and Applied Sciences

66274BR

Position Description

Reporting to the Senior Director of Research Administration at the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), the Senior Compliance and Reporting Specialist will conduct research administration compliance and monitoring activities for SEAS with an emphasis on research finance.  The position will work closely with Harvard's Office of Sponsored Programs and the SEAS Research Administration (RA) Team to ensure research administration activities comply with sponsor (federal and non-federal) and university regulations and policies. This role will focus on areas of effort certification, subrecipient monitoring, financial compliance monitoring, as well as financial audits, reporting and award management approvals.

Oversight, Review, and/or Management of Salary Certification and Effort Reporting:

  • Quarterly and Annual federal effort reporting
  • Quarterly Professional Employment Organization attestations
  • Annual faculty supplemental salary process
  • Committed Effort monitoring, including reviews of overcommitments of faculty
  • Faculty salary incentive program
  • Administrative and student salary on sponsored projects
  • In conjunction with other SEAS offices, review and approve over 1.0 FTE teaching requests for postdocs
  • E-Verify compliance

Reporting and Monitoring: 

  • Coordinate quarterly subrecipient monitoring activities and serve as the SEAS representative on the University's Subrecipient Monitoring Committee.
  • Run monthly and quarterly monitoring reports as identified by the SEAS research administration management team and collaborate in establishing appropriate next steps as needed. 
  • Respond to OSP quarterly monitoring activities by ensuring reviews are complete and following-up with grant managers and supervisors in a timely manner if action is required.
  • Serve as OSP contact and complete Small Business Subcontracting Plan Reports as required.
  • Coordinate biannual graduate student tuition allocation process with SEAS finance.
  • Financial Compliance 
  • Review cost transfer documentation and make recommendation to the Senior Director for final approval of under 90 day and late action memo cost transfers. 
  • Coordinate the responses relating to audits or similar third-party requests (UG Single audit, financial reviews, etc.), including collecting and reviewing responses in coordination with central offices. 
  • Advise as appropriate on financial compliance questions related to allowability of costs on sponsored awards and/or escalate as needed.
  • Pre-award
  • Award management review and approvals (NCEs, At-Risk Accounts, etc.)
  • Serve as backup Dean Designee for proposal and progress report reviews.

Assist RA Management Team in:

  • Identifying needed areas of additional expertise and support and possible solutions.
  • Ensuring changes in sponsor and university financial systems, policies and procedures are communicated to SEAS stakeholders.
  • Assisting with process improvement and documentation in RA and related areas.

Other duties to be assigned as needed.

Basic Qualifications
  • Bachelor's degree or equivalent work experience required
  • Minimum of 5 years' relevant work experience
  • Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
  • Additional education or progress toward relevant professional certification may count toward experience.
  • Advanced skills in Microsoft Office preferred, particularly use of PivotTables. Experience with Power Query, PowerPivot, Power BI, or VBA/Python, or other reporting tools, such as Tableau or Oracle Analytic Server is a plus.
  • Strong written and verbal communication skills with a demonstrated ability to present information in a clear and concise manner. 
  • Demonstrated agility working with systems and reporting.
  • Ability to handle complex and confidential information with discretion and judgment.
  • Excellent organizational and time management skills.
  • Experience with fund accounting or sponsored accounting is a plus.
  • Experience in a research environment is a plus.
  • Experience auditing or responding to an audit is very helpful.
  • Problem-solving orientation and ability to be thorough and detail-oriented, but also summarize and convey the bigger picture.
  • Customer service orientation with a collegial and collaborative approach to working with others across the University.
Physical Requirements

There are no significant physical requirements. 

Working Conditions

Work is performed in an office environment. 

Additional Information
  • Applicants should submit a resume and a cover letter
  • The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.
  • This position is based on our Allston, MA campus. Must be able to work Monday through Friday, 35 hours/week. Some events may require a schedule adjustment and/or additional work hours.
  • The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us
About SEAS
The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation, and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance

Department Office Location
USA - MA - Allston

Job Code
F1457P Research Admin III Ps

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
*

Salary Grade
057

Department
SEAS Research Administration

Union
00 - Non Union, Exempt or Temporary

Time Status
Full-time

Pre-Employment Screening
Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

SEAS Commitment to Diversity
SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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