Job Listings

Administrative Associate, College of Public Health (Phoenix, AZ)

Company:
The University of Arizona
Job Location:
Tucson, 85724
Category:
Administrative Assistants
Type:
Full-Time

Posting Number: req19738

Department: Public Hlth Prac & Trans Rsch

Location: University of Arizona Health Sciences

Address: UA Phoenix Plaza Building, 550 E Van Buren St, Phoenix, AZ 85006 USA

Position Highlights

The Department of Public Health Practice, Policy & Translational Research seeks a qualified Administrative Associate to support the department chair, faculty, staff and students by assisting as needed on policies, practices and procedures, preparing documents, scheduling, meeting and event coordination, travel arrangements, website updates, record keeping, supply inventory and data entry. Maintains and updates department files, databases and reports. May be assigned additional tasks and responsibilities. This position is based in Phoenix at the UA Phoenix campus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Coordinate processes and prioritize activities within the department and programs to meet deadlines.
  • Provide
    administrative assistance to department faculty, staff, and students,
    including managing calendars, scheduling appointments and meetings,
    preparing correspondence, and handling inquiries promptly and
    professionally.
  • Provide administrative support to the
    department chair and program directors for departmental and program
    business affairs, such as calendar management, search committees,
    timesheet approval, annual performance review, promotion & tenure
    review, and teaching evaluation following UA policies and procedures.
  • Maintain
    accurate and up-to-date departmental records, files, and databases.
    Organize and maintain electronic and physical filing systems, ensuring
    confidentiality and easy retrieval of information as needed.
  • Prioritize,
    assist and arrange travel for faculty and staff. Assists staff and
    faculty with purchasing, reimbursements and reconcile expenditure
    receipts.
  • Collaborate and coordinate with accountants/business office regarding department budgets and allocation of resources.
  • Assist
    accountants/ business office with budget monitoring and financial
    management activities, including processing invoices, expense reports,
    and reimbursements. Maintain accurate records of departmental
    expenditures and assist in budget planning and tracking.
  • Provides
    guidance and assistance as needed to students, faculty, researchers,
    and other staff on policies, practices, and procedures.

Knowledge, Skills and Abilities:

  • Knowledge of organization, job content, practices and procedures.
  • Ability to perform work under minimal supervision with assigned general expectations.

Minimum Qualifications

  • Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
  • High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications

  • BA degree.
  • Experience with Microsoft software and database systems such as UAccess.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 -$25.41

Compensation Type: hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$20.33

Grade Range Midpoint

$25.41

Grade Range Maximum

$30.49

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Leila Barraza, Interim Department Chair | lbarraza@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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