Job Listings

(Hybrid) Membership Coordinator - WVU Alumni Relations

West Virginia University
Job Location:
Alumni Relations


The department of Alumni Relations at West Virginia University is currently accepting applications for a Membership Coordinator.

About the Opportunity

Reporting to the Vice President of Alumni Relations, the Membership Coordinator is responsible for managing membership processing, events, plans, campaigns, customer response and benefit/service partners for the WVU Alumni Association membership program. To fulfill the duties of the position, the Membership Coordinator interacts directly with vendors, service providers, University staff, Foundation staff, students, alumni and Association members. 

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week 
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year or more based on years of service (employee leave)
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits.
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What You'll Do:

  • Serves as the primary liaison between the organization and its members.
  • Implements short- and long-range membership marketing and stewardship plans.
  • With the plan as the guide, collaborates with the Director of Marketing and Communications and Marketing Specialist to facilitate the development of multi-media membership marketing materials and the identification of target audiences.
  • With the plan as the guide, collaborates with the Director of Marketing and Communications and Marketing Specialist in the development and execution of campaigns designed to increase membership.
  • Collaborates with UE partners on membership related initiatives including but not limited to the Executive Director of Marketing, Marketing Strategist, and Editor of the WVU Magazine. 
  • Cultivates relationships and partnerships with internal membership stakeholders including but not limited to WVU schools, colleges and units.
  • Maintains working relationships with and serves as the staff liaison to industry vendors used in the execution of membership onboarding, benefits and stewardship activities.
  • Negotiates and manages agreements with membership vendors and service providers.
  • In collaboration with the Director of Marketing and Communications and Marketing Specialist, consistently audits and updates the Association's membership web presence and user experience.
  • In collaboration with the Director of Marketing and Communications and Marketing Specialist, assists with membership communications including print, email and social media.
  • Evaluates existing and emerging membership markets.
  • In consultation with the VP, contributes to the development of membership program performance goals and associated metrics.
  • Stays abreast of program revenue and headcount goals and assists in developing action plans to generate additional memberships when needed. 
  • Analyzes data to determine and make recommendations about membership trends.
  • Creates, administers and analyzes surveys of members and non-members to inform the membership program.
  • Cultivates relationships with other alumni relations membership personnel across the country to learn best practices.
  • Makes recommendations for membership pricing and levels.
  • Ensures that systems are established and in place to respond to member needs within a defined response period.
  • Anticipates and reacts to problems, providing solutions for current and potential members.
  • Serves as a sounding board and makes recommendations for constant improvement based on feedback from members.
  • Processes membership and constituent information updates.
  • Collaborates with the Foundation in the processing of memberships. 
  • Collaborates with the Foundation to ensure appropriate recording and updating of constituent, membership and financial records.
  • Maintains records for the membership program.
  • Provides regular membership reporting.
  • In collaboration with the Events and Programs Specialist, plans and executes events and activities for current and prospective members.
  • Assists with membership directory and oral history projects.
  • Provides support as assigned to other engagement initiatives.

  • Bachelor's degree in a related field.
  • A minimum of one (1) year of relevant experience.
  • Excellent customer service skills.
  • Ability to multi-task and balance multiple priorities, while meeting critical deadlines.
  • Ability to provide aggressive, rapid and creative approaches to problem identification, resolution and prevention.
  • Ability to work independently, exercising appropriate judgement.
  • Ability to interact effectively with a diverse clientele.
  • Ability to create and develop relationships.
  • Excellent communication and interpersonal skills.
  • Excellent organization skills.
  • Ability to organize and execute events and programs.
  • Ability to effectively speak in public.
  • Ability to gather, compile and interpret data, and draw valid conclusions.
  • Ability to understand and interpret market conditions and trends.
  • Ability to think creatively and take initiative.
  • Ability to work a flexible schedule.
  • Ability to work evenings, weekends and holidays as needed.
  • Ability to speak to the WVU Alumni Association, its history, mission, strategic priorities and programs.
  • Knowledge of WVU, its history, mission and strategic priorities.
  • Ability to learn customer relationship management software.

About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.  

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position. 

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb. 

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.


Job Posting: Jun 21, 2024

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes

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