Job Listings

Program Manager

Harvard University
Job Location:
Cambridge, 02138
Sponsored Programs, Grants, and Contracts
Faculty of Arts and Sciences


Job Summary

In the Department of Molecular and Cellular Biology, we research and teach how the collective behavior of molecules and cells forms the basis of life. We are driven by a passion for discovery and value collaborative approaches to scientific inquiry, where connections between people fuel interdisciplinary science and break boundaries across varied experimental systems. Against a backdrop of cutting-edge biological research, we work as a team of educators and mentors to inspire and train the next generation of scientists and global citizens. The Lichtman Lab is seeking a Program Manager to oversee 11 current grants totaling over 25 million dollars. 

Grant sponsors include NIH/NINDS, Massachusetts General Hospital, University of Massachusetts Amherst, Columbia University, National Science Foundation, University of North Carolina Chapel Hill, and the Broad Institute. The person in this role will be based at Harvard but will support and interface with the external stakeholders and collaborating universities as well. The person in this position will require extensive scientific knowledge in order to effectively communicate and partner closely with PhD level directors at Harvard and other collaborating institutions. This position will report to faculty Principal Investigator and Dean of Science, Jeff Lichtman.

Position Description

Grant Management

  • In collaboration with the PI, identifies key objectives and results for the project; continually monitors progress
  • Develops a comprehensive plan of priorities/goals as well as a timeline for milestone completion which will need to be strictly adhered to
  • Prepares progress reports for government sponsors
  • In collaboration with the PI, monitors subrecipient progress and invoicing
  • This grant management is a complex task given the number (7) of research centers that have subcontracts, the range of work occurring that includes equipment fabrication, computational petascale data acquisition and mining, computational neuroscience, transcriptomic overlays, and the activity of a diverse workforce. In addition this will require direct communication and oversight of activities occurring at a commercial entity (Google), and universities in the US (Harvard, MIT, Johns Hopkins)

Financial Management

  • Responsible for the oversight of 11 current grants totaling more than 25 million dollars
  • Responsible for analysis of research funds including monitoring, budgeting, forecasting, and interpreting results to advise PI on spending, hiring, and other strategic management decisions
  • Ensures research funds are spent appropriately in compliance with sponsor and university guidance

Scientific Research Management

  • Oversees the essential operations of the 11 grants by interacting with various collaborators and other highly qualified personnel
  • Develops strategic research plans and oversees milestone progress for the high-profile, multi-million and multi-institution projects, and oversees their subsequent grant-related trajectory and progress
  • Identifies any gaps in completion of project goals and helps develop action plans to ensure these goals are met
  • Serves as the main point of contact with collaborating institutions, working closely with their teams, providing a direct conduit to the principal investigator to give support and guidance as needed
  • Oversees the experimental activities of the subprojects including but not limited to financial and milestone issues, interactions between the subcontractor sites, and preparation of reports to the NIH and others
  • Manages the development and implementation of standard operating procedures for dating sharing within the team and other CONNECTS teams

Faculty Support

  • Holds weekly meetings with the PI to discuss NIH communication and other outward facing issues
  • Advises PI on any issues pertaining to the projects and identifies possible solutions
  • Maintains frequent communication with other participating universities on behalf of the PI to ensure consistency and efficiency of efforts
  • Attends grant-related meetings on behalf of the PI
Basic Qualifications
  • A minimum of a Master's Degree
  • A minimum of 5 years experience, advanced degree may counts towards experience
  • Experience overseeing a scientific project 
Additional Qualifications and Skills
  • Experience working in a lab setting preferred
  • Experience with federal and non-federal sponsors strongly preferred
  • Must be able to prioritize among multiple assignments, meet deadlines, and make sound decisions
  • The ability to handle sensitive information and to communicate with faculty, researchers, students and staff effectively is essential
  • Proficiency with Microsoft Office is expected
Additional Information

We are unable to provide visa sponsorship for this position.

All formal written offer letters will be made by FAS HR.  

Work Format Details
This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. 

We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Cambridge

Job Code
360058 Admin Offcr/SrIndiv Contrib

Work Format


Salary Grade

Molecular and Cellular Biology

00 - Non Union, Exempt or Temporary

Time Status

Pre-Employment Screening
Education, Identity

35 hours per week

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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