Job Listings

Senior Safety Officer

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Occupational and Environmental Safety
Type:
Full-Time
Campus Services

66174BR

Job Summary

This position supports the development and implementation of the safety programs for the Energy & Facilities (E&F) organization. E&F consists of approximately 700 employees, and it operates and manages Harvard's energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as a 24/7 facilities-related call, alarm monitoring, and dispatch center.  E&F also provides a broad portfolio of labor-based services to Cambridge/Allston and Longwood campuses, including building maintenance, landscaping, and custodial, to a large portion of the University, as well as engineering, technical, and sustainability services. This position provides or facilitates the delivery of EH&S services to minimize risks and ensure compliance with environmental, occupational health and safety regulations.  Responsibilities include working with management and line personnel in identifying operational and compliance risks and gaps and developing and implementing EH&S management systems to effectively mitigate these risks and maintain compliance. Related tasks include identifying and tracking applicable EH&S laws and regulations, conducting accident analysis and after-action review, overseeing the implementation of the EHS Safety/Compliance Plan and EHS inspection and training programs, implementing technical assistance programs and participating in the emergency response program.  Additional related tasks include tracking local implementation status and ensuring EHS programs/initiatives are driven to completion; maintaining effective working relationships with operational managers/supervisors and trades personnel; adjusting procedures and training information (as required); devise corrective action strategies and provide periodic status reports to senior management.

Position Description
  • Acts as the senior occupational safety resource for a school or unit and oversees the implementation of EH&S compliance management plans and protocols. 
  • Development of customer relationships and deeper understanding of the EH&S gaps and needs for their assigned school(s) or department(s) Responsible for the success of customer relationships.
  • Acts as functional leader to other safety staff and is the primary technical resource.
  • Expected to make decisions commensurate with a senior technical resource as well as mentorship and guidance to other safety staff as needed.
  • Responsible for development, implementation and maintenance of EHS Safety/Compliance Plan for Energy & Facilities.
  • Responds to and investigates accidents and near miss incidents, leads after action review with supervisors, directors and affected personnel to identify root causes.  Tracks, monitors and drives adjustments in procedures, job responsibilities or trainings to prevent re-occurrence.  Assists management with implementation of accident investigation/prevention and occupational health-related programs.  Analyzes accident/injury trends to mitigate potential future problems - provides recommendations for corrective action.
  • Conducts regular and as-needed assessments of EHS safety and compliance risks identifying performance gaps and corrective actions.  Conducts and/or coordinates periodic environmental health and safety inspections, provides summary reports to management.  Leads the communication and/or coordination of the corrective actions necessary.
  • Develops, maintains and delivers EH&S training programs, as needed.  Assist in startup and use of the EH&S Training Management system.  Participates in the EH&S part of the on-boarding process to ensure employees are initially trained.
  • Maintain list or report critical EHS attributes, metrics and measurements.  Provides EH&S Service Update reports to senior management on the most significant ongoing EHS risks coupled with recommendations and action plans to mitigate or eliminate these risks.  Leads the corrective action process and drives issues to resolution.
  • Develops and maintains compliance calendar to identify required action times and task necessary to maintain compliance.  Maintains a list of applicable regulations or standards applicable to operations including a description of local and EHS roles and responsibilities for each program.  Establishes system to track and changing regulations impacting operations and a means to regularly update senior management. 
  • Develops and submits a comprehensive annual EHS report to senior management.  Develops, coordinates and critiques emergency drills for business units.
  • Establishes, chairs or facilitates Safety Committee meetings.  Tracks and reports status of meeting agenda items or issues, recommends corrective action strategy, as required.
  • Participates in EHS Department emergency management program activities, providing training, procedures development and other services.  Ensures accuracy of EH&S protocols and related information in the computer aided dispatch system.
  • Participates on a variety of EH&S project and program teams, as required.
Basic Qualifications
  • BS or BA in occupational safety, environmental science or related field or an equivalency of professional training, certifications and work experience.  Advanced degree (MS, MA, MBA, etc.) in occupational safety, environmental science, management or related field is preferred.
  • Minimum of 5 years of safety/EHS-related experience both practical and theoretical based in industrial / institutional safety and environmental compliance. 
  • A professional certification (e.g. CSP/CHMM/CIH/PE, etc.) is preferred.
  • Skilled in implementing and assessing occupational & facilities safety, occupational health and environmental programs.  A strong focus on occupational and /or fire safety program implementation for diverse clients. Ability to work in a fast-paced operations environment, handling multiple assignments for independent operating units.
  • Must possess and demonstrate a high level of expertise in OSHA/Fire Safety/EPA regulatory programs including but not limited to such standards as Confined Space, Hazard Communication, Personal Protective Equipment, working at elevations (Fall Protection), Lockout/Tagout, NFPA 70e/electrical safety, Hazardous Waste, machine shop safety, and other environmental and safety programs.
  • Skilled in the development and delivery of EHS training programs to a variety of audiences (managers and trades personnel).
  • Ability to work independently in a fast-paced operations environment handling multiple assignments for independent operating units.  Ability to perform in a fast-paced, highly diverse, multi-disciplinary team environment
  • Skilled in the development and delivery of EH&S training programs to a variety of audiences (managers and trades personnel).
  • Must possess strong communication skills (verbal and written) to effectively communicate EH&S matters of compliance and risk with senior management, front line supervisors, trades personnel and others.
  • Required to have the qualities to be able to interact effectively in a highly political academic environment, and the ability to communicate effectively and articulately in both spoken and written communication with a diverse audience (both internal and external to the University).  Needs to have high energy, be creative, be flexible in thought and style, have a high tolerance for change, ambiguity and differences of opinion. 
  • Must be self-motivated and enthusiastic, be able to think and work well independently, be a team player, have sound judgment skills, and be able to delegate effectively. 
Additional Qualifications and Skills

Technology Skills Required

Must be proficient in the use of technology and computers including Microsoft Access, Excel, Word, and PowerPoint.  Must be proficient in database management.  Experience with HTML or other Web tools is preferred. 

Special Requirements

Participates in EH&S Emergency Response Team on rotating basis (estimated at 6 to 7 times per year), as a cross-trained EH&S staff member, will be required to carry a mobile phone and respond to emergencies during non-business hours with other EHS staff.  Periodic participation on-site during off hours, holidays, and weekends may be required to support projects.  Driver's license with some local travel may be periodically required.

Physical Requirements

Must be capable of wearing University-supplied negative pressure respiratory protection equipment or equivalent.  Must be capable of working in confined spaces, on ladders and demonstrating the use of safety equipment weighing up to 50 pounds.

Working Conditions

Emergency Status Designation: Critical Operations Personnel

Work Format Details
This is a hybrid position that is based in Massachusetts. On-campus presence is as needed basis based on customer needs. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Technical

Department Office Location
USA - MA - Cambridge

Job Code
396058 Environmental Health & Safety

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
Environmental Health & Safety

Salary Grade
058

Department
103715

Union
00 - Non Union, Exempt or Temporary

Time Status
Full-time

Pre-Employment Screening
DMV, Drug Testing, Education, Employment, Identity

Schedule
Monday-Friday
8:30-4:30

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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