Job Listings

Recruiting and Employer Engagement Coordinator

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Career Development and Services
Type:
Full-Time
Faculty of Arts and Sciences

66084BR

Job Summary

Reporting to the Associate Director of Recruiting and Employer Engagement in the Mignone Center for Career Success (MCS), oversees the administration and execution of all functions of the Employer Engagement Team and serves as principal administrative contact for engagement on campus with employers, including campus interviews, information sessions, coffee chats/office hours, and career fairs and expos.

Position Description
  • Manages daily and programmatic communications with students and employers regarding all aspects of the recruiting process including events, applications, and interview scheduling.  

  • Serves as lead for designated career fairs and expos, which includes managing database set-up, inviting organizations, promotion to students in coordination with the Communications and Marketing Team, and all other event-planning logistics. 

  • Builds and maintains relationships with employer partners to increase employer presence on campus as well as job and internship opportunities for students. 

  • Coordinates with reception team to oversee new employer registration and job and internship approval process as well as to help align job posting related policies and communications with overall Employer Engagement strategy. 

  • Manages the distribution of information and is the initial contact for students, alumni, employers, faculty, and staff regarding employer recruiting on campus. Attends site visits, conferences, and other employer events in-person and online. 

  • Educates students about how to navigate employer recruiting processes and wider office services. Works with the Advising Teams to coordinate curriculum and educational offerings that help students succeed in employer recruiting processes, including workshops and other events delivered by employers.  

  • Facilitates MCS collaboration with designated student organizations on large-scale events with employers. 

  • Administers logistics for campus interview location, including arranging for student and temporary staffing coverage, preparing daily interview schedules, providing oversight of interviews, and greeting recruiters. 

  • Supervises student workers and temporary staff to deliver quality customer service to all stakeholders. 

  • Prepares and maintains the Recruiting and Employer Engagement unit's complex data in web-based technology platforms, including employer schedules, job and internship postings, plus applications and interviews. Helps collect and compile employer data for annual report. 

  • Keeps current of trends and reviews best practices with peer institutions for campus recruiting and employer relations. 

  • Updates student and employer-facing websites as needed. 

  • Participates in full range of office-wide events including open houses, professional development workshops, intra- and inter-departmental and college-wide meetings. Performs other related duties as assigned.

Basic Qualifications

B.A. or B.S. or equivalent experience required.  3 or more years of administrative experience required. 

Additional Qualifications and Skills

Outstanding communications skills and diplomacy; ability to anticipate needs and prioritize/manage multiple complex confidential tasks simultaneously in a demanding environment required. Strong attention to detail and accuracy essential. Flexibility and professional manner essential; ability to work with a variety of people; must work well both independently and as part of a team. Experience overseeing others' work is a plus. Must be able to function at a high level in a public, shared workspace. Excellent computer and web navigation skills essential. Microsoft Office Suite experience required. Experience with HTML and recruiting software platforms (or other client service manager or database products) preferred.

Working Conditions

This position will be based in Cambridge, MA and requires at least 3 days in the office. Must have occasional flexibility and availability to work outside of the standard 9 a.m. to 5 p.m. based on office and event needs during the fall and spring term. Remote schedules for the beginning of the fall and spring terms will be more limited due to position obligations. All remote work must be performed in a state in which Harvard is registered to do business. Additional details will be discussed during the interview process.

Additional Information

All formal written offers will be issued by FAS Human Resources. We regret that we will not be able to provide visa sponsorship for this position

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Cambridge

Job Code
403040 Coordinator II

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
College

Salary Grade
055

Department
Mignone Center for Career Success

Union
55 - Hvd Union Cler & Tech Workers

Time Status
Full-time

Pre-Employment Screening
Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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