Job Listings

Program Manager, Architecture

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Other Administrative Positions
Type:
Full-Time
Harvard Graduate School of Design

66074BR

Job Summary
The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines-architecture, landscape architecture, urban planning, urban design, design engineering, and real estate-as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school.
Reporting to the Associate Director for Academic Administration, Architecture and MDE, and working closely with two Program Directors and the Thesis Director, acts as primary information source and liaison with faculty, staff, and students within the largest academic department at the GSD. Serves as primary point of contact for all student matters within the department of architecture, including curriculum, policy, and procedures.
Collaborates with faculty and staff to manage and support projects, programs, and events including thesis reviews and workshops, department meetings, open house, admissions, awards and fellowships, exchange programs, preterm workshops, accreditation reporting, and course evaluations in addition to others. NOTE: This position requires 3 days/week on-site in the office. The first 3-months of this position will be on-site and in-person for training purposes during the orientation and review period. 
 

Position Description
TYPICAL DUTIES AND RESPONSIBILITIES:
  • Works closely with Program Directors and Thesis Director to oversee the administration of MArch programs, resolve student issues, update policies, and communicate curricular and program information to students.
  • Supervises the day-to-day activities of the Executive Coordinator, Architecture.
  • In consultation with faculty program leadership and the registrar, manages and communicates student academic logistics - tracking degree progress, confirming ability to graduate, regulations, assigning advisors and core studio sections, advising students and faculty on all program matters and policies, and relaying all program and program-specific enrollment information.
  • With the Thesis Director, manages thesis advising assignments, manages thesis budget, plans and manages all thesis review logistics (guest invitations and renumerations, complex review schedules, etc.), organizes library workshops, tracks and collects thesis forms and submissions, and is the primary information source to students regarding thesis policies, procedures, and deadlines.
  • Updates student information, maintains student listserv, maintains departmental records.
  • In consultation with the department chair and program directors, is a key manager of the accreditation process which involves a full review and site visit every 5-8 years (or depending on NAAB guidelines). Key responsibilities include assisting with and issuing reports, coordinating and organizing the visiting team, and completing and submitting annual and/or interim reports to the accreditation board.
  • Manages content on the GSD's website for the Architecture department and maintains the role of Content Editor through required training and attendance at annual meetings.
  • Working with the department Chair, Associate Director and Executive Coordinator, manages logistics related to departmental prizes, awards, internships, and fellowships, and ensures faculty meet required internal deadlines.
  • Manages the admissions review process together with faculty leadership and the Admissions Office, including coordination and staffing of all faculty meetings and preparation of key materials.
  • Serves as primary resource for other departments within the school on all architecture program and student matters.
  • Serves as a key player in option studio lottery, open house, orientation, commencement, as well as other ad hoc events and initiatives. May be called upon to assist in special projects.
  • Organizes and attends faculty Department Meetings, program-specific Student Forum representative meetings, etc.
  • Supervises and directs the work of Architecture office student employees for general office assistance and organization.
Basic Qualifications
  • Three or more years of related experience, preferably in an academic setting required. 
  • Bachelor's degree or equivalent work experience, required.
  • Essential skills include organization and analytical skills, and a strong aptitude for prioritizing and multitasking under tight deadlines, amid frequent interruption.
  • Proficiency with Word, Excel, web editing. Must be comfortable working across multiple databases/information systems. 
  • Supervisory experience required.
Additional Qualifications and Skills
  • Must be able to work well in a team as well as independently.
  • Excellent personable demeanor and customer service including ability to use discretion, good judgment and work effectively with all individuals. Strong communication skills in person, in writing, and on the telephone.
  • Must be willing to work overtime during peak periods.
Working Conditions
NOTE: This position requires three days/week on-site, and will be based in Cambridge, MA. The work is mainly performed in an office setting. Flexible work options for this role will be discussed during the interview process.  This position requires frequent in-person work at the GSD throughout the academic year. NOTE: The first 3-months of this position will be on-site and in-person for training purposes during the orientation and review period. 

Additional Information
SALARY INFORMATION:  
Salary ranges within each pay grade are based on qualifications, skills, experience, equity in comparison to similar positions, and external market values. Salary ranges allow for differences among positions within the same grade as well increasing levels of responsibility and performance within the same job.
For more information regarding salary ranges at Harvard please see: https://hr.harvard.edu/salary-ranges

 

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Faculty & Student Services, General Administration

Department Office Location
USA - MA - Cambridge

Job Code
405012 Admin Professional (N)

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
------------

Salary Grade
056

Department
Architecture

Union
97 - Non-Union,Statutory Supervisor

Time Status
Full-time

Pre-Employment Screening
Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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