Job Listings

Senior Administrative Coordinator

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Other Administrative Positions
Type:
Full-Time
Harvard Medical School

66053BR

Position Description
We seek an organized, detail-oriented Senior Administrative Coordinator, to provide advanced
administrative support and coordination for Professor George Church. Dr. Church's research focuses on new technologies for genomic & proteomic measurement, synthesis, and modeling of biomedical & ecological systems, particularly personal genomics and biofuels. They have developed next-generation sequencing methods to analyze the output of combinatorial selections as well as comprehensive gene- environment-trait data for affordable personalized medicine. Through his Harvard lab, Church has co- founded around 50 biotech companies.

Senior Administrative Coordinator:
  • Serve as the primary point of contact and field inquiries for the Church Lab to prioritize meetings and events for Principal Investigator Dr. Church. Includes acting as a liaison with donors and the Harvard University Development Office. Will need to handle complex and confidential information with discretion. Makes travel arrangements when necessary.
  • Manage, track, and triage media requests (including filming, interviews, remote lectures, podcasts, and book reviews). Liaise with both Harvard and Wyss Media Communications teams for media requests.
  • As a point of contact, works closely, collaboratively, and often with the entire lab of over 80 lab members, the Genetics business office, Wyss Institute, and other Harvard offices to ensure University, State, and Government compliance.
  • Serve as the lab HR manager, including application screening, onboarding, supervision, and management-level liaison with other university offices. Meets regularly with the Department Head to discuss personnel and participates in the oversite of program and research goals. Maintain frequent communication with various Harvard department programs (e.g., BBS, MCB, Biophysics, etc.) concerning the educational prerequisites for PhD students.
  • Onboard new lab personnel and working with the Lab Operations Manager, coordinate wet bench and desk assignments at the NRB.
  • Work with the Lab Operations Manager to offboard lab personnel.
  • Serve as an intermediary between Dr. Church and the Synthetic Biology Platform Lead for personnel oversight between two locations of Church Lab members.
  • Collaborates with subject matters experts to ensure academic and university compliance for relevant lab members (e.g. graduate students, postdocs, rotation students, visiting graduate students).
  • Serve as a liaison between Dr. Church, the Harvard Office of Technology Development, and the Office of Academic Integrity, to coordinate outside activities, material transfer agreements, and conflicts of interest. Works with Harvard Use of Name Department for any promotional materials and public posting related to Dr. Church's affiliations, talks, and outside activities.
  • Coordinate with the Genetics Department and Wyss Institute Grants Managers on requested grant materials including Letters of Support and any supplemental grant materials, biosketches.
  • Oversees and reconciles the Church Lab P-card purchases.
  • Works closely with the Senior Grant Manager to review, approve, and coordinate any travel and conference requests lab-wide.
  • Meets regularly with the Senior Grant Manager and Dr. Church to assess lab personnel and project needs.
  • Maintains mailing lists; and lab meeting calendars; disseminates twice-weekly meeting announcements and reminders of upcoming deadlines and presentations.
  • Maintains updating all Church Lab websites with relevant material including publications, podcasts, interviews, presentations/talks, current and past lab members.
  • Coordinate reference letters from Dr. Church for current and former lab members.
  • Other Duties as necessary.
Basic Qualifications
4 or more years of experience. Higher education may count toward experience.

Additional Qualifications and Skills
BA degree strongly preferred.

Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Work Format Details
This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Boston

Job Code
403040 Coordinator II

Work Format
On-Site

Sub-Unit
*

Salary Grade
055

Department
Genetics

Union
55 - Hvd Union Cler & Tech Workers

Time Status
Full-time

Pre-Employment Screening
Identity

Schedule
35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement


EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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