Job Listings

Research COI Administrative Specialist

Virginia Tech
Job Location:
Blacksburg, 24061
Assessment, Accreditation, and Compliance

Job Description

Virginia Tech has a unique and exciting opportunity for an Administrative Specialist in the Research Conflict of Interest (COI) Program. The Research COI Program assumes a critical role in the research enterprise at Virginia Tech by identifying and managing financial conflicts of interest to promote objectivity. The program determines whether disclosed financial interests could directly and significantly affect the design, conduct, or reporting of sponsored research. If so, the program must ensure that a plan to manage the financial conflict of interest is implemented before the research starts. In addition to its financial conflict of interest responsibilities, the program serves a critical role for the university by administering the university's system for outside activity and financial interest disclosure.

This position will be in the Division of Scholarly Integrity and Research Compliance, a critical unit within the Office of Research and Innovation that assists researchers with the fulfillment of their research compliance responsibilities. The Research COI Administrative Specialist will join a dedicated team of professionals working to ensure ethical excellence in disclosure and compliance with related regulations.

The Research COI Administrative Specialist will provide support to researchers and stakeholders within and outside of the university, serving as the initial introduction to the Research COI Program. As the initial point of contact for the program's shared email account, the Research COI Administrative Specialist will utilize established procedures for routing, archiving, and replying to emails. The incumbent will monitor Investigator compliance, and administer other activities in accordance with university policy 13010, Conflict of Interest.

This position requires the ability to follow instructions and work independently; a strong focus on customer service, problem-solving, and creativity in developing tools and solutions; working in an organized manner under tight deadlines; and effective interpersonal, teamwork, and communication skills. The incumbent will report to the Director of the Research COI Program, who in turn reports to the Associate Vice President of Research and Innovation, Scholarly Integrity and Research Compliance.

Required Qualifications

  • Bachelor's degree in science, health, business, or a closely related field or lesser degree with equivalent training or experience
  • Demonstrated ability in following procedures and correctly performing tasks
  • Customer service experience and strong interpersonal skills
  • Demonstrated ability working in an organized manner to meet tight deadlines
  • Ability to handle confidential materials
  • Experience with Adobe Acrobat and standard office programs, including word processing, spreadsheets, and presentations

Preferred Qualifications

  • Experience with project management and/or database administration
  • Demonstrated ability interpreting complex documents such as research proposals, federal regulations, policies, or standard operating procedures
  • Demonstrated experience supporting COI or other compliance programs

Pay Band


Appointment Type


Salary Information

Starting at $52,000, commensurate with experience

Review Date

July 5, 2024

Additional Information

The position is eligible for a hybrid work arrangement and the details of that work arrangement will be confirmed upon hire.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Renee VanDyke at during regular business hours at least 10 business days prior to the event.

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