Job Listings

Assistant Controller

Company:
Pikes Peak State College
Job Location:
Colorado Springs
Category:
Business and Financial Services
Type:
Full-Time

The Assistant Controller exists to:

  • provide support to the Senior Director of Financial Services/Controller.
  • implement internal accounting controls.
  • manage month-end closing in a timely and accurate manner.
  • review financial statements to ensure proper reporting.
  • reconcile the College financial reporting system to the State of Colorado (CORE) accounting system.
  • oversee financial aspects of capital construction and fixed asset activity.
  • maintain Chart of Accounts structure and financial system user access.
  • perform various accounting functions and compliance review related to grants and financial aid.
  • serve as a reference for College, Colorado Community College System, and State of Colorado policies and procedures.
  • assist in year-end close and the annual financial audit.
  • supervise accounting staff in a hybrid remote work environment.
  • promote a positive and diverse work environment.     

The college offers the possibility for alternative work arrangements such as flexplace, remote work, or flextime scheduling upon completion of training and department needs.

REPORTS TO:  Senior Director of Financial Services/Controller

SUPERVISES:  Four full-time positions.

Minimum Qualifications

  • Completed Bachelor’s degree in Accounting, Business Administration, or Finance from an accredited institution.
  • Three years of professional level accounting experience.
  • Supervisory experience.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

  • Related experience in a higher education setting.
  • Experience utilizing Banner financial reporting system.
  • Advanced experience in Excel, Microsoft Office.
  • Knowledge of State of Colorado Fiscal Rules, Banner, COGNOS, CORE, GAAP, and GASB.

For full consideration, all application materials must be received by 4:00 p.m. on June 28, 2024.  Applications accepted until position is filled.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions: Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

  • Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
  • Resume - Reflect experience, education, knowledge, skills, and abilities.  
  • Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
  • Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

Management of Accounting System: Provide guidance and training of policies and processes related to fiscal management, including College internal procedures, CCCS Standard Accounting Procedures (SAP), State of Colorado Fiscal Rules, GAAP, GASB, and NACUBO.  Manage month-end closing accurately by required deadlines.  Establish and implement internal accounting controls.  Maintain Chart of Accounts structure and financial system user access.  Extract data from the financial reporting system and related sub-systems to identify and correct variances.  Perform reconciliations and cash management related to grants and financial aid.  Reconcile the College financial reporting system to the State of Colorado (CORE) accounting system.  Prepare or approve journal entries to ensure accurate financial statements.         

Fiscal Year-end Tasks:  Assist in the preparation of year-end financial statements and related schedules, footnotes, and exhibits as required by the Colorado Community College System, the Office of the State Controller, and the Office of the State Auditor.  Compile information by collecting, identifying, and reconciling financial data.  Aid with annual audit requests.

Cash Management:  Monitor all College bank accounts.  Review wire transfers between bank accounts and State Treasury Office.  Analyze cash transactions on State of Colorado (CORE) accounting system and prepare required entries for posting to College’s financial reporting system.  Reconcile activity to ensure that all required entries have been processed.

Supervisory Duties:  Supervise, develop, and evaluate staff.  Establish goals and professional development opportunities.  Ensure that tasks are completed in a timely and accurate manner with a hybrid remote work environment. Promote a positive and diverse work environment.  Follow hiring and recruiting practices for vacant positions.  Provide guidance and training for employees. 

Fixed Asset/Capital Construction: Approve entries to record all capitalized fixed asset purchases and monthly depreciation.  Analyze reporting system extracts; identify and correct reconciling items.  Implement changes in account coding in the purchasing sub-system to meet fiscal reporting requirements.  Review payment vouchers for capital construction projects.  Reconcile capital construction project encumbrances, payments, and retainage balances. Complete fund and org requests new capital construction projects.  

Grants/Financial Aid: Approve entries to record activity related to grants and financial aid. Review reconciliations, invoices, and draw requests for accuracy prior to submission for final approval by Controller. Complete fund and org requests for new grants.

Accounts Payable: Review and approve accounts payable invoice reports, travel, and official functions. Approve check disbursement packet on a weekly basis. Ensure that prepaid expenses and accruals are booked accurately and timely during year-end closing process.

Other Duties:  Special projects, committees, and other strategic tasks as assigned.

General Duties, Skills, Knowledge, and Abilities

  • Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
  • Adhere to college, system and state policies and procedures.
  • Strong customer service skills and relationship building techniques.
  • Excellent problem-solving skills.
  • Ability to travel to multiple campuses to support department needs.
  • Maintain confidentiality while working effectively with all constituents.
  • Manage and complete multiple tasks simultaneously while meeting critical deadlines.
  • Employ judgment and analytical skills related to Financial Services functions.
  • Encourage a collaborative and team-based environment.
  • Work effectively with students, faculty, and staff and outside agencies; relate to people of various cultural backgrounds, communication styles, abilities and appearances and help staff do the same.
  • Generate required department reports periodically.
  • Work independently as well as work in a team setting.
  • Attend various department and college wide meetings as scheduled.
  • Communicate effectively in verbal and written formats.
  • Ability to identify and implement imaginative and entrepreneurial solutions to complex problems.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.

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