Job Listings

Senior Processing Archivist

Harvard University
Job Location:
Cambridge, 02138
University Administration


Job Summary
An exciting opportunity to work in a team that supports campus planning, construction, and operations. The Senior Processing Archivist is responsible for processing historical paper architectural drawings as well as current digital design/construction records, that include BIM. Reporting to the PIRC Manager, the position is responsible for creating and maintaining metadata standards and ensuring information integrity in the collection management system. This position must stay current with industry trends related to building design and management. A successful candidate will have proven success with metadata curation, database management, and improvement strategies.

Harvard University Planning and Design (HUPAD) advances Harvard's mission of teaching and research in the service of humanity by sustaining and enhancing its built environment. HUPAD supports the stewardship of one of the world's most iconic academic settings and strives for excellence in campus planning and design.

The Property Information Resource Center (PIRC) within HUPAD is the principal archival repository for the records of Harvard University's buildings and land. The PIRC actively works on behalf of the University to collect, organize, steward, and make accessible documentation from capital construction projects at Harvard University. Additionally, PIRC collections and staff provide critical background research and material for campus planning, new construction projects, renovations, and maintenance to Harvard's buildings.

Position Description
Key Responsibilities:
  • Appraises, arranges, and describes archival materials, both analog and digital.
  • Analyzes, adds, and corrects descriptive metadata to ensure quality, integrity, and accuracy of collection information.
  • Devises systems and methods for processing collections considering; user access needs, professional standards, staff capacity, software limitations, and related collections.
  • Enhance processing efficiencies and workflows.
  • Contribute to creating policies and Standard Operating Procedures.
  • Conducts authority control and develops/maintains local taxonomies.
  • Research, document, and maintain building and land asset information.
  • Coordinates with off-site records storage staff, facilitating retrievals, refiles, and new acquisitions.
  • Maintains collection management system and user interface.
  • Identify and resolve problems resulting from incorrect, incomplete, or conflicting data in collection management system.
  • Maintain processing statistics for reporting.
  • Assists in designing and implementing new tools to improve access to the collections.
  • May assist with paper conservation
Basic Qualifications
  • MLIS with Archival concentration from an ALA-accredited school required.
  • Minimum two years of archival collections processing experience.
Additional Qualifications and Skills
  • Familiarity with best practices for the preservation of archival materials, particularly visual materials.
  • Familiarity with best practices for digital preservation
  • Demonstrated strong organizational skills, ability to manage workflow, multiple tasks, and complex problem-solving skills.  Strong attention to detail and excellent analytical and critical thinking skills.
  • Proficiency with Microsoft Office Suite, especially Access and Excel.
  • Architectural records background is a plus.
  • Ability to work autonomously and within a team environment.
  • Familiarity with SQL, SSRS, and Crystal Reports preferred.
  • Experience with Gallery Systems' The Museum System and eMuseum preferred.
  • Familiarity with Adobe CS Suite including Bridge, AutoCAD, and HTML a plus.
Physical Requirements
Requires bending, lifting, and the ability to lift and carry rolls of drawings and up to 40 pounds.
Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. 

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function

Department Office Location
USA - MA - Cambridge

Job Code
386057 Library Professional

Work Format
Hybrid (partially on-site, partially remote)

Harvard Planning + Allston Initiative

Salary Grade


00 - Non Union, Exempt or Temporary

Time Status

Pre-Employment Screening
Education, Identity

Full time. Monday through Friday. 35 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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