Job Listings

Director of Softball Operations/Assistant Coach

Colgate University
Job Location:
Hamilton, 13346
Athletics - Athletic Administration

Division: Athletics

Department: Athletic Administration

Hiring Wage/Salary Range


Department Statement

Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume.

Successful candidates for this position will earn sick leave, paid time off, free parking, and a University 'Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore.

This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service.

The Colgate University Department of Athletics is currently accepting applications for a part-time position working with the softball team.

Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win - to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.

Colgate Athletics Mission:

To be an inclusive community of competitive excellence

Athletics Department Values:

Thoughtful - Careful, reasoned, inclusive thinking

Driven - Relentless, energetic, focused pursuit of courageous goal

Enthusiastic - Passionate, positive, fun presence

Cohesive - Close-knit, collaborative, consistent teamwork

Bold - Creative, resourceful, fearless winners


The Assistant Coach/Director of Softball Operations is responsible for the execution of specific strategic activities and outcomes within the softball program. These will include sustained performance and execution in the following areas:
  • Adhering to Head Coach's philosophy
  • Athletic instruction/coaching
  • Program operations and administration as designated by head coach
This position will manage all non-coaching aspects of the sport program. Responsibilities include but are not limited to:
  • Manage all aspects of team travel including arranging flights, hotel accommodations, ground transportation, team per diem and trip itineraries
  • Reconciliation of team and staff travel expenses following University and Athletics Business Office policies and procedures
  • Manage procurement and purchasing for the program including negotiation with vendors (hotel, caters, transportation, etc.) for all program functions
  • Work collaboratively with executive team members on the execution of game competition contracts, both home and away games
  • Develop and coordinate program correspondence to key constituents including donors, alumni, parents, and prospective student-athletes
  • Work collaboratively with the communications and creative services unit on social media strategy and presence for the program
  • Maintain confidential and routine records, such as financial aid records, NLI forms, budget reports, compliance forms, procurement documents, competition forms and student-athlete class schedules
This position will also serve as the softball program's fourth assistant coach. Responsibilities include but are not limited to:
  • Assist in oversight of student-athlete development, such as monitoring academic progress, participation in community service, and support of overall well-being; Aid in athletic development including but not limited to individual and team practice
  • Maintain appropriate NCAA/institutional recruiting certification to support team recruitment strategy;
  • Attendance at all required department and compliance educational meetings; and
  • Other job related duties as assigned by the coaches and sports administration team
Accountable for maintaining personal compliance with all relevant governing bodies to include:
  • NCAA
  • Patriot League
  • Athletic Department; and
  • University Policies
Responsible for role modeling behaviors and leadership for student-athletes.

Professional Experience/ Qualifications

  • Previous collegiate playing, coaching and/or director of operations experience in the sport of softball
  • Proven competitive success

Preferred Qualifications

  • Previous experience (playing or working) at an NCAA Division I institution


Bachelors Degree Required

Other Information

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate fully in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

Requisition Number: 2024CW023Posting

Temporary: Yes

Work Schedule: 10 -15 hours per week

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