Job Listings

*University Archivist

University of Oklahoma
Job Location:
* Job Number:

Organization: University Libraries

Job Location: Oklahoma-Norman-Norman Campus


Work Schedule: 8:00 am to 5:00 pm Monday - Friday

Work Type: Onsite

Salary Range: Targeted salary $87,000 based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter, Other Document (See Job Requirements for details)

Job Description


The University of Oklahoma Libraries is seeking a University Archivist. The University Archivist is a senior professional and leader serving as lead coordinator of activities related to the identification, assessment, classification, management, and retention of eligible archival records and other legacy materials of the University. Utilizing best records management procedures, institutional policies, and statutory requirements, the Archivist ensures that eligible born-digital and physical archival records are discoverable, accessible, secured, and preserved in accordance with University Libraries and institutional workflows. The Archivist is an institution-wide collaborator and procedural resource who engages and partners with relevant information holders and governance bodies to enable a comprehensive and sustainable records management practice at the University.

The University Archivist will actively assess the institution's archive program, routinely documenting and reporting metrics related to the scope, growth, and disposition of institutional records and legacy assets. The University Archivist will serve as a member of the University Libraries' Special Research Collections division and will routinely interact with relevant institutional offices, programs, and infrastructures. The Archivist will collaborate with colleagues and stakeholders to guide access and engagement with archival collection assets. The University Archivist serves under the supervision of the Associate Dean for Special Research Collections in University Libraries.

Anticipated Stakeholders and Collaborative Relationships:

Offices of the President, Provost, Vice Provosts, Senior Program leaders, General Counsel, Institutional Research, Institutional Records Offices, Office of Policy Management, Information Technology, University Libraries Special Research Collections, University Libraries Digital Strategies and Innovation, Student Government, Faculty Senate, and other Norman Campus content managers.


  • Develop and maintain comprehensive institutional records retention and identification scheme in conjunction with existing and emergent programs and resources.
  • With administrative and academic stakeholders, facilitate the establishment and maintenance of institution-wide governance ensuring consistent and compliant oversight of relevant records and other legacy materials.
  • With University Libraries, content stakeholders, records management experts, and infrastructure expertise, develop and support the maintenance of a comprehensive process for the ingest and archival storage of eligible records and artifactual assets.
  • Collaborate with Libraries colleagues and other relevant university partners to guide researcher engagement services and access to university archives materials. Develop and communicate guidelines regarding appropriate access policies and restrictions for institutional records.
  • Provide routine profiling, measurement, and reporting related to the scope, growth, and disposition of institutional records and legacy assets.
  • Participate in Oklahoma and national records and archives activities and standards activities, as required, to ensure institutional engagement with and cooperation with relevant organizations.
  • Contribute expertise to advance the implementation and maintenance of institutional governance and practice related to university archives materials.
  • Communicate relevant information and standards to institutional and organizational stakeholders as they pertain to records management procedures, practices, and changes impacting the University.
  • Responsible for hiring, training, and managing support staff.

Special Instructions to Applicants:

Applicants must attach the following documents in pdf format:

  • Cover Letter
  • Resume
  • List of 3 Professional References

Hire will be contingent on submission of academic transcripts.

Best consideration date for this position is July 5, 2024.

Job Requirements


Required Education: Master's degree, AND:

  • 24 months of related experience

Equivalency/Substitution: Will accept 72 months experience in lieu of the Master's degree for a total of 96 months related experience.


  • Significant knowledge of archival and records management practices.
  • Knowledge of records retention and organization in an educational, governmental, museum, or other complex information organization.
  • Strong communications (written and verbal) skills involving messaging with a variety of professional audiences.
  • Supervisory experience.


  • None

Advertised Physical Requirements:

  • Frequent exposure to pressure caused by deadlines and busy periods.
  • Ability to communicate, including expressing oneself or exchanging information with others.
  • Ability to use computer daily.

Department Preferences:

  • Degree in Information Management, LIS, Archival Studies, or related program.
  • Significant experience managing a records or archives program, including digital records.
  • Experience with archival management systems and platforms.
  • Experience with significant collaborative projects; project management or program implementation experience.


  • Responsible for hiring, training, and managing support staff.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jun 10, 2024
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