Job Listings

Staff Accountant- IL- Business Services

Midwestern University
Job Location:
Downers Grove, 60515
Business and Financial Services



The Staff Accountant is responsible for various functions in the Business Services department including journal entries, account reconciliations, completion of analytical reports and providing financial administrative services to the University community. This individual will report to the Director of Accounting.

Essential Duties and Responsibilities

  • Record monthly journal accrual entries in the general ledger as part of the month-end close process.
  • Perform monthly, quarterly, and annual account reconciliations, including but not limited to bank account reconciliations.
  • Prepare monthly and quarterly financial reports.
  • Perform budget to actual analysis.
  • Provide operational support to the business services office such as assisting in inventory, refund processing, processing wire transfers, and reviewing expense reports.
  • Maintain start-up funds, intramural, and other internally designated accounts including setup of new accounts, responding to inquiries, monitoring expenditures, and producing period reports
  • Review and approve purchase requisitions for start-up, intramural and other internally designated general ledger accounts.
  • Review and process invoices for University's leasing program.
  • Prepare checks for deposit.
  • Other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner with regular, predictable, in-person attendance.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to maintain computerized and non-computerized files. Ability to handle confidential information and financial figures.  The ability to communicate effectively and work well with others in a team environment is critical.

Education and/or Experience  

Bachelor's degree required with preference for a degree in accounting or related field. 3-5 years of accounting or financial administration experience required. Preference for prior experience in an educational, non-profit, or healthcare setting. Must have strong financial, analytical, and problem-solving skills. Must have working knowledge of accounting principles and ability to communicate principles, concepts, and outcomes effectively.  The ideal candidate will be detail-oriented, organized, and with the ability to work effectively independently or as a member of a team.

Computer Skills                                               

Computer proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access) required.  Experience with Concur desired.

Language Skills                                               

Intermediate skills:  Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability                                            

Intermediate skills:  Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Ability

Basic skills:  Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to interpret bar graphs. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and reach with hands and arms.  The employee is regularly required to sit, use hands to finger, handle or feel, talk or hear.  The employee is occasionally required to lift and or move up to 10 pounds. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.  We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.  We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.  Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. 

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.




Bachelors or better in Accounting or related field.


3-5 years of accounting or financial administration experience required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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