Job Listings

(Hybrid) Grants Administrator- College of Applied Human Sciences

West Virginia University
Job Location:
Sponsored Programs, Grants, and Contracts


The College of Applied Human Sciences at West Virginia University is currently accepting applications for a (Hybrid) Grants Administrator.

About the Opportunity

The Grants Administrator position reports to the Associate Dean for Research and Engagement in the College of Applied Human Sciences. The position is responsible for overseeing grant administration and funding; assisting faculty in editing grant proposals, budget preparation, and grant submission; researching grant opportunities; assisting with and monitoring post award management; and assuring compliance with federal, state, sponsor, and university guidelines.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, non-classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What you'll do:

  • Monitor and identify public and private sources of potential external funding and assesses the feasibility of developing competitive proposals that contribute to the mission of the college.
  • Maintain records and data (agency specific grant applications, regulations, funding restrictions, etc.) of funding agencies that are supportive and directly related to programs and research endeavors of faculty within the college. Acquire knowledge regarding institutional policies that are critical for successful grant proposals (F&A rates, fringe rates, IRB requirements, HIPPA, FERPA, etc.).
  • Assist faculty with identifying appropriate contacts within the university that support the grant proposal process. Develop contacts with federal funding agencies' program officers to support the grant proposal process. 
  • Assist in reviewing grant solicitations in order to identify deadlines and specific proposal elements/considerations unique to the solicitation.
  • Coordinate the communication of funded proposals (awards) with appropriate personnel within each department, the college business office, college administrators, and as appropriate with college and university public relations/media personnel. 
  • Assist the college business office to ensure that funded proposals are correctly established within the university financial system. Monitor progress of proposals and release of funding as they move from pre-award to post-award systems. 
  • Review with the appropriate college personnel the terms and conditions of funded proposals. Communicate grant management plans with appropriate department and college personnel. 
  • Acquire knowledge of and interpret changing agency guidelines and maintains expert knowledge of major agency regulations, proposal application documents and guidelines, and policies and procedures (e.g. NIH, NSF, State/Federal Department of Education, DHHR, etc.). 
  • Coordinate the communication of regulatory updates and relevant proposal information to the appropriate personnel within the college. Assist with obtaining clarification from external funders on proposal related policies and guidelines.

  • Master's degree in a social science discipline.
  • 2 years experience working with governmental or non-profit organizations, experience applying for grant or contract proposals; experience working with and managing grants, contracts and other externally supported funding sources; and a work history of being a team member committed to accomplishing the goals and objectives of an organization.
  • Demonstrated strong administrative and interpersonal skills
  • Exceptional organizational skills with the ability to coordinate multiple complex projects
  • Proven time management skills with the ability to adhere to specific deadlines
  • Excellent written and verbal communication skills
  • Exceptional reading comprehension skills with ability to interpret and apply federal, state, agency, and institutional policies, procedures, and guidelines
  • Excellent mathematical skills to perform routine and complex financial calculations
  • Ability to adhere to college and university personnel policies and guidelines

About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.  

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position. 

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb. 

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.


Job Posting: Jun 7, 2024

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes

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