Job Listings

Access Services Student Supervisor- Libraries

West Virginia University
Job Location:


West Virginia University Libraries is currently accepting applications for an Access Services Student Supervisor.

About the Opportunity

This position will hire and supervise the student assistants at the Downtown Library, carry out departmental operations and provide services at the Downtown Access Services desk.  They will spend most of time at the public service desk, working with users and student employees, and will be responsible for closing the library.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 15 annual leave (vacation) days per year
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What you'll do:

  • Hire, schedule, approve timesheets, evaluate, and direct 20-30 student assistants in the department. Prepare an annual budget request for work-study and non-salary student employees based on department needs, salary of different student employees, work-study awards and hourly wage.  Track expenses for each student, including work-study grants.  Monitor budget throughout the year and notify Director of Access Services of any shortages or other issues. 
  • Responsible for initial training of students specializing in stacks maintenance and the public service desk. Create a prioritized list of tasks (shelving, desk, shelf reading, searching, etc.) for student employees and ensure work in the department is timely and accurate. Assist with documentation for use in student training. Write evaluations for all Downtown Library Access Services students, after getting input from other staff in the department.
  • Assigned to regular shifts at the Downtown Access Services Desk.  Respond to user questions, assisting with basic reference questions and/or questions about databases, searching, and/or finding materials.  Has a good understanding of library policies to answer questions that may arise.
  • Provide customer service and respond to user inquiries using a thorough knowledge of the WMS system, including all types of circulation transactions in WMS; charging, discharging, and renewing materials; assisting users in locating and/ or requesting materials, questions regarding fines and bills, etc.; creating or editing user records; issuing Friend of the Library cards; etc. Refer the user to the appropriate department, or the proper help desk as needed. When scheduled, respond promptly and courteously to directional inquiries via LibChat, providing accurate and helpful guidance to patrons seeking information on navigating the library's physical spaces, resources, and services.
  • Supervise all student employees working during desk shifts.  This involves supervising student assignments and ensuring the work of the department done by students is timely and accurate. 
  • Assist with ETD processing for all WVU Libraries locations and assist with the ETD submission process via email, phone calls or face-to-face interactions and approving submissions. This requires review of ETD submissions, ensuring all necessary documentation is provided for formatting, and publishing prior to approval. Work collaboratively with KARM and Scholarly Communications Librarian. 

  • Bachelor's degree. Substantial library or relevant work experience may be substituted.
  • 1 or more years Library or relevant work experience  
  • 1 or more years Public / Customer Service experience  
  • 6 months or more Supervisory experience preferred
  • A strong public service attitude and strong interpersonal skills to interact with colleagues in the WVU Libraries, the university and partner libraries.
  • Must be dependable, adhering to scheduled shifts and promptly communicating any scheduling changes or relevant information to supervisor and/ or library units.  
  • Demonstrated knowledge of academic library operations; has general knowledge of the Library of Congress classification system, electronic catalogs, and others.
  • Excellent oral and written communication skills
  • Ability to operate and maintain basic office and library equipment such as Microsoft Office and email software
  • Ability to learn and utilize circulations and research programs such as WMS Circulation, WorldCat Discovery, EBSCO EDS, Microsoft Office products and Confluence


Must be able to push or pull heavy book trucks (up to 100 lbs)- Daily
Bust be able to carry stacks/boxes of books (up to 30 lbs)- Daily 


About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.  

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position. 

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb. 

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

To learn more about West Virginia University, visit View current career opportunities at

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.


Job Posting: Jun 21, 2024

Posting Classification: Classified

Exemption Status: Non-Exempt

Benefits Eligible: Yes

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